Payroll Administrator

Kaizen Lab Inc.; New Orleans (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Kaizen Lab Inc. is seeking a Payroll Administrator to handle bi-weekly payroll for 1,000+ employees, ensuring compliance with federal, state, and local regulations and company policies. You will partner with Finance, Tax, HR, and auditors to support payroll operations and process improvements.

The ideal candidate will be detail-oriented, analytical, and capable of delivering high-quality service in a fast-paced environment, with experience in Dayforce and strong Excel skills.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, Human Resources, or a related field preferred; equivalent payroll experience will be considered.
• Minimum of two (2) years of payroll experience with increasing responsibility.

Responsibilities

• Process bi-weekly payroll accurately and on schedule for 1,000+ employees.
• Ensure compliance with federal, state, and local payroll tax regulations, wage and hour laws, and company policies.
• Prepare, reconcile, and support payroll-related general ledger entries in partnership with the Finance team.
• Research and resolve payroll tax issues, including State Unemployment Insurance (SUI) matters and regulatory compliance requirements.
• Maintain and audit employee payroll and HR data, including new hires, terminations, compensation changes, and demographic updates.
• Support internal and external audits by preparing payroll records, reports, reconciliations, and required documentation.
• Partner with the Tax team to support expatriate payroll activities, including tax reporting, relocation expenses, cost-of-living adjustments, and related compensation matters.
• Respond to employee, manager, and stakeholder payroll and timekeeping inquiries with professionalism and accuracy.
• Identify opportunities to improve payroll processes, strengthen controls, and implement automation and efficiency enhancements.
• Generate and analyze payroll reports to support business, compliance, and reporting requirements.

Skills

End-to-end payroll

Payroll tax compliance

Timekeeping systems

Excel proficiency

HCM/Dayforce

Analytical thinking

Communication skills

Regulatory knowledge

Process improvement

Cross-functional collaboration

Education

Bachelor's degree in accounting/finance/BA/HR

Tools

Dayforce

Job description

Essential Functions:

ThePayroll Administrator is responsible for the accurate and timely processing ofbi-weekly payroll for more than 1,000 employees, ensuring compliance with allapplicable federal, state, and local regulations as well as company policies.This role serves as a key partner to Finance, Tax, Human Resources, andexternal auditors, supporting payroll operations, compliance, reporting, andprocess improvement initiatives. Youwill join a collaborative, high-performing team that values accountability,continuous improvement, and professional development. The ideal candidate isdetail-oriented, highly analytical, and committed to delivering exceptionalservice while thriving in a fast-paced environment.

Responsibilities:

1. Processbi-weekly payroll accurately and on schedule, including salaries, wages,benefits, garnishments, taxes, and other deductions.
2. Ensurecompliance with federal, state, and local payroll tax regulations, wage andhour laws, and company policies.
3. Prepare,reconcile, and support payroll-related general ledger entries in partnershipwith the Finance team.
4. Researchand resolve payroll tax issues, including State Unemployment Insurance (SUI)matters and regulatory compliance requirements.
5. Maintainand audit employee payroll and HR data, including new hires, terminations,compensation changes, and demographic updates.
6. Supportinternal and external audits by preparing payroll records, reports,reconciliations, and required documentation.
7. Partnerwith the Tax team to support expatriate payroll activities, including taxreporting, relocation expenses, cost-of-living adjustments, and relatedcompensation matters.
8. Respondto employee, manager, and stakeholder payroll and timekeeping inquiries withprofessionalism and accuracy.
9. Identifyopportunities to improve payroll processes, strengthen controls, and implementautomation and efficiency enhancements.
10. Generate and analyze payrollreports to support business, compliance, and reporting requirements.

Skills and Abilities:

• Strongknowledge of end-to-end payroll processing, payroll accounting, internalcontrols, and payroll tax compliance.
• Experienceadministering timekeeping systems, including pay rules, accruals, reporting,and issue resolution.
• Advancedproficiency in Microsoft Excel and strong working knowledge of Microsoft Officeapplications.
• Experiencewith Human Capital Management (HCM) and payroll systems; Dayforce experiencestrongly preferred.
• Excellentorganizational, analytical, and problem-solving skills with exceptionalattention to detail.
• Strongverbal and written communication skills with a customer-focused approach.
• Abilityto manage multiple priorities and adapt to changing business and regulatoryrequirements.
• Apassion for continuous improvement and a proactive approach to problem-solving.
• Theability to quickly learn new systems, processes, and regulations.
• Aself-starter mindset with strong ownership and accountability.
• Acollaborative approach that fosters positive relationships across departments.
• Acommitment to accuracy, compliance, and exceptional customer service.
• Agrowth-oriented attitude that embraces feedback, development, and newchallenges.

Requirements:

Bachelor’sdegree in accounting, Finance, Business Administration, Human Resources, or arelated field preferred; equivalent payroll experience will be considered.

Minimumof two (2) years of payroll experience with increasing responsibility.

Working Conditions:

Must be able to tolerate frequent periodsof high stress, heavy workload, and multiple priorities.