Payroll Specialist

Morgan Hunter; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Morgan Hunter is seeking an experienced Payroll Specialist to manage high-volume, multi-state payroll for multiple entities. The role ensures accurate and timely weekly payroll processing, reconciliations, and prevailing-wage compliance.

The position requires strong Excel skills and the ability to collaborate with HR, operations, and project teams to resolve payroll issues and support process improvements.

Qualifications

• 3+ years of full-cycle payroll processing.
• Experience handling high-volume, multi-state payroll.
• Construction or multi-entity payroll experience preferred.
• Experience with certified payroll and prevailing-wage requirements is a plus.

Responsibilities

• Process weekly payroll for multiple entities and ensure employees are paid accurately and on time.
• Review, import, and validate time, pay rates, deductions, and other payroll data.
• Research and resolve discrepancies before payroll processing.
• Handle off-cycle payments, manual checks, and adjustments as needed.
• Prepare and submit certified payroll reports for federal/state projects.
• Ensure wage rates, fringe benefits, and classifications meet requirements.

Skills

Full-cycle payroll

Multi-state payroll

High-volume processing

Excel proficiency

Tools

Vista by Viewpoint

Excel

Job description

We are seeking an experienced Payroll Specialist to manage high-volume, multi-state payroll for multiple business entities. This position is responsible for accurate and timely weekly payroll processing, payroll reconciliations, certified payroll reporting, and prevailing-wage compliance.

Key Responsibilities

• Process weekly payroll for multiple entities and ensure employees are paid accurately and on time.
• Review, import, and validate employee time, hours, job coding, pay rates, deductions, benefits, garnishments, stipends, and other payroll information.
• Research and resolve payroll discrepancies, missed hours, coding issues, and other exceptions prior to payroll processing.
• Process off-cycle payments, manual checks, corrections, and other payroll adjustments as needed.
• Prepare and submit certified payroll reports for federal and state prevailing-wage projects.
• Ensure appropriate wage rates, fringe benefits, and employee classifications are applied based on project and jurisdiction requirements.
• Maintain compliance with Davis-Bacon, prevailing-wage, multi-state payroll tax, and other applicable payroll requirements.
• Reconcile payroll registers, payroll liabilities, tax withholdings, benefit deductions, and hours worked.
• Maintain accurate employee, payroll, job, rate, and deduction information within payroll and related systems.
• Assist with payroll audits, agency requests, compliance reporting, and supporting documentation.
• Partner with HR, operations, and project teams to address payroll and timekeeping questions.
• Support payroll process improvements, documentation, system enhancements, and the integration of additional entities.

Qualifications

• 3+ years of full-cycle payroll processing experience.
• Experience processing high-volume, multi-state payroll.
• Construction industry and/or multi-entity payroll experience preferred.
• Experience with certified payroll and prevailing-wage requirements strongly preferred.
• Knowledge of Davis-Bacon requirements and WH-347 reporting is a plus.
• Experience with Vista by Viewpoint or a similar payroll/ERP system preferred.
• Strong Excel skills, including pivot tables, SUMIFS, and reconciliations.
• Strong attention to detail with the ability to meet recurring weekly deadlines.
• Ability to research payroll discrepancies and resolve issues accurately and efficiently.
• Strong communication skills and the ability to work effectively with employees, HR, operations, and other departments.