Payroll Specialist

Madison-Davis, LLC; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Madison-Davis, LLC in New York is seeking an experienced Payroll Specialist to support biweekly payroll operations for a large, multi-state employee population. You will work closely with payroll leadership and external payroll partners to ensure accurate, compliant processing.

The ideal candidate is detail-oriented, comfortable handling confidential information, and able to independently troubleshoot payroll issues in a fast-moving environment.

Qualifications

• Must be highly detail-oriented and able to handle confidential employee information.
• Experience with multi-state payroll processing.
• Strong troubleshooting skills in a fast-moving environment.

Responsibilities

• Support end-to-end biweekly payroll activities for employees across 30+ states, including earnings, deductions, adjustments, and payroll controls.
• Process employee changes such as tax updates, garnishments, timekeeping corrections, and other payroll-related transactions through the organization's payroll systems.
• Review time and attendance information, follow up on outstanding approvals, and assist employees with time-off and payroll questions.
• Coordinate off-cycle payroll activity involving bonuses, one-time payments, and other compensation adjustments.
• Act as a primary resource for employees regarding payroll, taxation, deductions, and compensation-related questions while maintaining strict confidentiality.
• Partner with payroll leadership and external payroll vendors to investigate discrepancies, resolve complex issues, and keep processing activities on schedule.
• Monitor compliance with federal, state, and local payroll requirements and assist with periodic tax filings and reporting.
• Support quarterly and year-end payroll activities, reconciliations, audits, and requests for supporting documentation.
• Prepare recurring and ad-hoc payroll reports, analyze payroll data, and communicate findings to appropriate stakeholders.
• Assist with administration and tracking of equity-related compensation programs, including employee stock purchase programs and stock-based awards.
• Identify opportunities to streamline payroll processes, improve controls, and increase operational efficiency.
• Provide additional support across HR/payroll initiatives and projects as business needs evolve.

Job description

A growing organization is seeking an experienced Payroll Specialist to support payroll operations for a large, multi-state employee population. This role will work closely with payroll leadership and external payroll partners to ensure accurate, compliant, and timely biweekly payroll processing. The ideal candidate is highly detail-oriented, comfortable handling confidential employee information, and able to independently troubleshoot payroll issues in a fast-moving environment.

Key Responsibilities

• Support end-to-end biweekly payroll activities for employees across 30+ states, including earnings, deductions, adjustments, and payroll controls.
• Process employee changes such as tax updates, garnishments, timekeeping corrections, and other payroll-related transactions through the organization's payroll systems.
• Review time and attendance information, follow up on outstanding approvals, and assist employees with time-off and payroll questions.
• Coordinate off-cycle payroll activity involving bonuses, one-time payments, and other compensation adjustments.
• Act as a primary resource for employees regarding payroll, taxation, deductions, and compensation-related questions while maintaining strict confidentiality.
• Partner with payroll leadership and external payroll vendors to investigate discrepancies, resolve complex issues, and keep processing activities on schedule.
• Monitor compliance with federal, state, and local payroll requirements and assist with periodic tax filings and reporting.
• Support quarterly and year-end payroll activities, reconciliations, audits, and requests for supporting documentation.
• Prepare recurring and ad-hoc payroll reports, analyze payroll data, and communicate findings to appropriate stakeholders.
• Assist with administration and tracking of equity-related compensation programs, including employee stock purchase programs and stock-based awards.
• Identify opportunities to streamline payroll processes, improve controls, and increase operational efficiency.
• Provide additional support across HR/payroll initiatives and projects as business needs evolve.