Payroll Specialist

ESHYFT; New Jersey; Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Weekly Pay

Health Insurance

Vision Insurance

Life Insurance

Pet Insurance

PTO

Job summary

ESHYFT is seeking a Payroll Specialist to support payroll operations for a large multi-state healthcare workforce. Reporting to the Payroll Manager, this role serves as a key operational partner responsible for payroll administration, payroll support, timekeeping audits, payroll reporting, payroll analytics, payroll reconciliations, payroll issue resolution, and payroll continuity.

This is a hybrid position with 1 day per week remote and 4 days per week in-office.

Qualifications

• 5+ years of payroll experience.
• Experience supporting high-volume, multi-state payroll environments.
• Experience supporting W-2 and/or 1099 payroll populations.
• Advanced Excel skills including Pivot Tables, XLOOKUP/VLOOKUP, reconciliations.
• Strong understanding of payroll taxes, deductions, wage/hour requirements, garnishments and compliance.
• Experience reviewing and auditing timecards and payroll data.

Responsibilities

• Support payroll operations across large-volume W-2 and 1099 healthcare workforces.
• Review, audit, and validate employee hours, timecards, shift differentials, payroll adjustments, deductions and data.
• Investigate and resolve payroll discrepancies, corrections, missing hours, direct deposit issues and payroll tax inquiries.
• Serve as a primary contact for nurse payroll support and payroll-related issue resolution.
• Review payroll registers, funding reports, tax reports, exception reports, and payroll audit reports for accuracy.
• Prepare payroll reporting, workforce reporting, overtime analytics, ad hoc reporting, and data analyses to support decision-making.
• Perform payroll reconciliations, liability analysis, GL balancing, and month-end support activities.
• Support payroll tax administration in partnership with vendors and internal stakeholders.
• Coordinate payroll vendor support requests, issue tracking, escalations, and projects.
• Support payroll system evaluations, implementations, migrations, and testing.
• Develop proficiency across all payroll processes and serve as backup to Payroll Manager.

Skills

Payroll expertise

Excel advanced

Timekeeping audits

Payroll reporting

Payroll tax compliance

Analytical skills

Customer service

Tools

Pivot Tables

XLOOKUP/VLOOKUP

Job description

ESHYFT is seeking a Payroll Specialist to support payroll operations for a large, multi-state healthcare workforce. Reporting to the Payroll Manager, this role serves as a key operational partner responsible for payroll administration, payroll support, timekeeping audits, payroll reporting, payroll analytics, payroll reconciliations, payroll issue resolution, and payroll continuity.

This is a hybrid position with 1 day per week remote and 4 days per week in-office.

Our office is located in Howell, NJ, approximately 70 miles south of NYC and 60 miles east of Philadelphia.

Responsibilities

• Support payroll operations across large-volume W-2 and 1099 healthcare workforces
• Review, audit, and validate employee hours, timecards, shift differentials, payroll adjustments, deductions, and payroll-related data
• Investigate and resolve payroll discrepancies, payroll corrections, missing hours, direct deposit issues, payroll tax inquiries, and employee payroll questions
• Serve as a primary point of contact for nurse payroll support and payroll-related issue resolution
• Review payroll registers, funding reports, tax reports, exception reports, and payroll audit reports for accuracy and completeness
• Prepare payroll reporting, workforce reporting, overtime analysis, payroll analytics, ad hoc reporting, and data analyses to support Payroll, Finance, Operations, and executive leadership decision-making
• Perform payroll reconciliations, payroll liability analysis, payroll-to-general ledger balancing, payroll accrual support, and payroll-related month-end support activities
• Support payroll tax administration, tax notice research, payroll tax reconciliations, and resolution of payroll tax issues in partnership with payroll vendors and internal stakeholders
• Coordinate payroll vendor support requests, issue tracking, escalations, and payroll-related projects
• Support payroll system evaluations, implementations, payroll conversions, platform migrations, parallel payroll testing, payroll validation, user acceptance testing, and payroll technology improvement initiatives
• Develop proficiency across all payroll processes and serve as primary operational backup to the Payroll Manager to support payroll continuity and business operations

Required Qualifications

• 5+ years of payroll experience
• Experience supporting high-volume, multi-state payroll environments
• Experience supporting W-2 and/or 1099 payroll populations
• Advanced Excel skills required, including Pivot Tables, XLOOKUP/VLOOKUP, reconciliations, payroll reporting
• Strong understanding of payroll taxes, payroll deductions, wage and hour requirements, garnishments, and payroll compliance requirements
• Experience reviewing and auditing employee timecards, payroll reports, payroll calculations, and payroll-related data
• Strong analytical, organizational, problem-solving, and customer service skills

Benefits (for US-based W2 employees)

• Weekly Pay
• Paid Holidays
• Paid Time Off
• Health Insurance
• Vision Insurance
• Life Insurance
• Pet Insurance
• Voluntary Benefits- Accident, Hospital, Cancer Care
• HRA and FSA Accounts
• 401k with 10% Employer Match (Match is 10% of the employee’s contribution in the calendar year)