Payroll Specialist

Ambassador Resources; New Jersey; On-site; USD 45,000 - 65,000; Full time

Job summary

Ambassador Resources, Global Manufacturing, is seeking a Payroll Administrator to support payroll activities for the US and Canada populations and assist with inputs, questions, and documentation for timely processing.

The role involves reconciliations, timekeeping support, audits, and collaboration with HR, Benefits, and Accounting to ensure accuracy and compliance with company policies and legal requirements. Experience with payroll vendors and systems is a plus.

Responsibilities

• Support payroll activities, primarily for US and Canada populations, including country-specific inputs, employee questions, reconciliations, vendor follow-up, and documentation requirements.
• Assist payroll team, employees, and managers with payroll questions related to pay, deductions, taxes, direct deposit, garnishments, timekeeping, and payroll timing.
• Prepare, compile, review, and organize payroll-related information for submission to the third-party payroll provider according to calendars and deadlines.
• Research payroll issues, data discrepancies, off-cycle payments, tax questions, and processing exceptions.
• Review pre- and post-payroll reports to validate accuracy, completeness, and compliance with policies and requirements.
• Maintain payroll files, including registers, support documentation, vendor reports, tax information, audit support, and records.
• Support time and attendance administration, including timesheets, missing punches, schedule exceptions, approvals, and questions related to timekeeping.
• Collaborate with HR, Benefits, Accounting, and field locations to ensure payroll inputs are complete and timely.
• Assist with payroll reconciliations, including deductions, earnings, taxes, garnishments, GL postings, funding requests, and wage activity.
• Assist garnishment processing by gathering documentation and coordinating with the payroll provider.
• Support payroll controls by following up on exceptions, approvals, and missing information to ensure timely processing.
• Help employees and managers navigate payroll and timekeeping systems, including troubleshooting and escalation of issues as needed.
• Support audits, compliance requests, reporting needs, process documentation, and internal payroll procedures.
• Assist with ad-hoc payroll, reporting, analysis, and process improvement work for Finance, HR, and operations.

Job description

Job Description

§ Support payroll activities primarily in US and Canada populations, including assisting with country-specific payroll inputs, employee questions, reconciliations, vendor follow-up, and documentation requirements.

§ Assist payroll team, employees, and managers payroll questions, including inquiries related to pay, deductions, taxes, direct deposit, garnishments, timekeeping, and payroll timing.

§ Assist with preparing, compiling, reviewing, and organizing payroll-related information for submission to the third-party payroll provider in accordance with established payroll calendars and deadlines.

§ Assist researching payroll issues, data discrepancies, off-cycle payment needs, tax questions, and processing exceptions.

§ Assist with reviewing pre- and post-payroll reports provided by the payroll vendor to support validation of accuracy, completeness, reasonableness, and compliance with Company policies and applicable requirements.

§ Assist with maintaining payroll files, including payroll registers, employee support documentation, vendor reports, tax-related information, audit support, and other required records.

§ Support time and attendance administration, including assistance with timesheets, missed punches, schedule exceptions, approvals, and employee or manager questions related to timekeeping.

§ Work with HR, Benefits, Accounting, and field locations to help ensure payroll inputs are gathered, complete, and available for timely processing.

§ Assist with payroll reconciliations, including benefit deductions, earnings, taxes, garnishments, general ledger postings, funding requests, and quarterly or year-end wage and tax activity.

§ Assist with garnishment processing, including gathering required documentation, coordinating with the payroll provider, supporting employee questions, and maintaining related payroll records.

§ Assist with payroll-related controls by following up on exceptions, approvals, missing information, and open items to support accurate and timely payroll processing.

§ Assist employees and managers with navigation of payroll and timekeeping systems, including basic troubleshooting, process guidance, and escalation of system issues as needed.

§ Support audits, compliance requests, reporting needs, process documentation, and internal payroll procedures.

§ Assist with ad-hoc payroll, reporting, analysis, and process improvement work as needed to support Finance, HR, and business operations.

Company Description

Global Manufacturing