Payroll Manager

WhiteCap Search; Stamford (CT); On-site; USD 90,000 - 130,000; Full time

Job summary

WhiteCap Search is seeking a Payroll Manager based in Stamford, CT to oversee payroll processing for the United States and Canada. You will manage UKG Pro payroll systems, ensure regulatory compliance, analyze payroll data, and resolve discrepancies while collaborating with HR, finance and other departments.

The role requires 5+ years of payroll experience, strong attention to detail, and excellent communication. Knowledge of equity plans, Excel, and benefits administration is a plus.

Qualifications

• 5+ years of payroll processing and analysis experience.
• Attention to detail and confidentiality.
• Proficiency with UKG Pro payroll software or similar HRIS.
• Strong knowledge of US and Canada payroll regulations and tax rules.
• Experience handling equity plans (stock/ESPP) and incentives.
• Proficiency in Microsoft Excel for data analysis and reporting.
• Excellent communication and cross-functional collaboration skills.
• Knowledge of benefits, compensation, and employment law is a plus.

Responsibilities

• Manage end-to-end US and Canada payroll processing with accuracy and timeliness.
• Oversee payroll software systems, configurations, and updates.
• Analyze payroll data to identify trends and improvements.
• Ensure compliance with federal, state, local regulations and tax laws.
• Investigate and resolve payroll discrepancies and respond to inquiries.
• Assist audits and maintain documentation for internal/external reviews.
• Collaborate with HR, finance and other departments on payroll matters.
• Provide training and support on payroll processes and systems.
• Participate in ad hoc payroll or HR projects as needed.

Skills

Payroll processing

Data analysis

Regulatory compliance

Excel

UKG Pro

Communication

Tools

UKG Pro HRIS

Job description

The Payroll Manager is responsible for overseeing all aspects of payroll processing for the United States and Canada, ensuring accuracy, compliance, and efficiency. This role involves managing payroll systems, analyzing data, resolving payroll discrepancies, and collaborating with HR, finance, and other departments to ensure payroll-related tasks are completed accurately and on time. This role works closely with benefits and other HR staff to ensure the proper application of benefits elections.

The Payroll Manager is responsible for overseeing all aspects of payroll processing for the United States and Canada, ensuring accuracy, compliance, and efficiency. This role involves managing payroll systems, analyzing data, resolving payroll discrepancies, and collaborating with HR, finance, and other departments to ensure payroll-related tasks are completed accurately and on time. This role works closely with benefits and other HR staff to ensure the proper application of benefits elections.

Responsibilities

• Payroll Processing: Manage end-to-end payroll processing activities, including but not limited to calculating wages, overtime, bonuses, and deductions, ensuring accuracy and compliance with company policies and relevant regulations
• Systems Management: Oversee payroll software systems, ensuring they are properly configured and updated to reflect changes in regulations, company policies, and employee data
• Data Analysis: Analyze payroll data to identify trends, discrepancies, and opportunities for process improvement. Generate reports and insights to support decision-making by management
• Compliance: Ensure compliance with federal, state, and local payroll regulations, tax laws, and reporting requirements. Stay informed about changes in legislation and update payroll processes accordingly (Both United States and Canada)
• Problem Resolution: Investigate and resolve payroll-related issues, including discrepancies in timesheets, pay rates, and tax withholdings. Provide support to employees with payroll inquiries and concerns
• Audits: Prepare and assist with internal and external payroll audits. Maintain accurate records and documentation to support audit processes
• Collaboration: Work closely with HR, finance, and other departments to coordinate payroll activities, address cross-functional issues, and implement process improvements
• Training and Support: Provide training and support to relevant stakeholders on payroll processes, policies, and systems
• Ad Hoc Projects: Participate in special projects related to payroll or other HR matters, such as system upgrades, process automation initiatives, and mergers/acquisitions

Required Skillsets

• This is a position based out of our Stamford CT headquarters with little to no travel
• 5+ years of experience in payroll processing and analysis
• Attention to detail and accuracy is critical, with a commitment to maintaining confidentiality
• Proficiency in UKG Pro payroll software or similar HRIS (Human Resources Information System) platforms is preferred
• In-depth knowledge of payroll regulations, tax laws, and compliance requirements in both the United States and Canada
• Process equity (stock plan and ESPP), commissions, and incentives
• Proficiency in Microsoft Excel for data analysis and reporting
• Strong analytical skills with the ability to interpret complex data and identify trends
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments
• Knowledge of benefits, compensation, employee relations and employment law a strong plus

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.