Payroll Specialist, US & Canada Operations

Ambassador Resources; New Jersey; On-site; USD 45,000 - 65,000; Full time

Job summary

Ambassador Resources, Global Manufacturing, is seeking a Payroll Administrator to support payroll activities for the US and Canada populations and assist with inputs, questions, and documentation for timely processing.

The role involves reconciliations, timekeeping support, audits, and collaboration with HR, Benefits, and Accounting to ensure accuracy and compliance with company policies and legal requirements. Experience with payroll vendors and systems is a plus.

Responsibilities

• Support payroll activities, primarily for US and Canada populations, including country-specific inputs, employee questions, reconciliations, vendor follow-up, and documentation requirements.
• Assist payroll team, employees, and managers with payroll questions related to pay, deductions, taxes, direct deposit, garnishments, timekeeping, and payroll timing.
• Prepare, compile, review, and organize payroll-related information for submission to the third-party payroll provider according to calendars and deadlines.
• Research payroll issues, data discrepancies, off-cycle payments, tax questions, and processing exceptions.
• Review pre- and post-payroll reports to validate accuracy, completeness, and compliance with policies and requirements.
• Maintain payroll files, including registers, support documentation, vendor reports, tax information, audit support, and records.
• Support time and attendance administration, including timesheets, missing punches, schedule exceptions, approvals, and questions related to timekeeping.
• Collaborate with HR, Benefits, Accounting, and field locations to ensure payroll inputs are complete and timely.
• Assist with payroll reconciliations, including deductions, earnings, taxes, garnishments, GL postings, funding requests, and wage activity.
• Assist garnishment processing by gathering documentation and coordinating with the payroll provider.
• Support payroll controls by following up on exceptions, approvals, and missing information to ensure timely processing.
• Help employees and managers navigate payroll and timekeeping systems, including troubleshooting and escalation of issues as needed.
• Support audits, compliance requests, reporting needs, process documentation, and internal payroll procedures.
• Assist with ad-hoc payroll, reporting, analysis, and process improvement work for Finance, HR, and operations.

Job description

Ambassador Resources, Global Manufacturing, is seeking a Payroll Administrator to support payroll activities for the US and Canada populations and assist with inputs, questions, and documentation for timely processing.

The role involves reconciliations, timekeeping support, audits, and collaboration with HR, Benefits, and Accounting to ensure accuracy and compliance with company policies and legal requirements. Experience with payroll vendors and systems is a plus.