Payroll Specialist

frēijē Engineered Solutions Company; Indianapolis (IN); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health/Dental/Vision

Health insurance pricing

Retirement plan

Career development

Collaborative environment

Job summary

frēijē Engineered Solutions Company in Indiana seeks a Payroll Operations Specialist to manage weekly payroll across multiple states, validate timekeeping, and handle special pay calculations. You will ensure compliance with federal, state, and local regulations including prevailing wage, and collaborate with HR, Finance, and our external payroll provider to support payroll accuracy and reporting.

This role focuses on maintaining Paycor workflows and payroll-related benefit deductions, ensuring

Qualifications

• Bachelor's/associate degree preferred in accounting/finance/business.
• CPP certification preferred.
• 5+ years payroll administration experience.
• Experience with Paycor or similar HRIS.
• Multi-state payroll tax and compliance experience.
• Advanced Excel skills including pivots and lookups.
• Prevailing wage experience preferred.
• Experience in construction or field-based workforce environments preferred.

Responsibilities

• Manage weekly payroll processing and timekeeping validation.
• Calculate special pay and maintain payroll controls.
• Ensure compliance with federal, state, and local regulations.
• Collaborate with HR, Finance, managers, and payroll provider.
• Administer payroll-related benefit and 401(k) deductions and reports.

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field

CPP (Certified Payroll Professional) certification

5+ years of payroll administration experience

Experience with Paycor or similar payroll/HRIS platform

Payroll tax compliance experience

Advanced Microsoft Excel skills (Pivot Tables, lookups, reporting)

Prevailing wage experience

Job description

The Payroll Operations Specialist is responsible for accurate, timely, and compliant payroll operations across a multi-state workforce. This role manages weekly payroll processing, timekeeping validation, special pay calculations, and payroll controls while ensuring compliance with federal, state, and local regulations, including prevailing wage requirements. The Payroll Operations Specialist serves as the subject matter expert, partnering with HR, Finance, managers, and the external payroll provider to support payroll accuracy. The role also maintains payroll systems and workflows within Paycor and administers payroll-related benefit and 401(k) deductions, reconciliations, and reporting to support accuracy, compliance and audit readiness.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• CPP (Certified Payroll Professional) certification preferred
• 5+ years of payroll administration experience
• Experience with Paycor or similar payroll/HRIS platform required.
• Demonstrated experience administering multi-state payroll tax assignments, withholding requirements, and payroll tax compliance.
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting.
• Experience in construction or field-based workforce environments preferred
• Prevailing wage experience strongly preferred
• Experience reconciling benefits deductions and retirement plan feeds

What We Offer:

• Comprehensive benefits package, including health, dental, and vision insurance.
• - Health Insurance starting at 99 cents per week
• Retirement savings plan with company match.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

Core Values

• Grit: You Follow Through When Work is Hard
• Lead From Your Seat: You think like an owner
• Uber Customer Centric: You drive a "wow" experience
• Endeavor to be Great: You strive to be the best version of yourself