Payroll Operations Specialist

freije Engineered Solutions Company; Indianapolis (IN); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with company match

Professional development opportunities

Collaborative work environment

Job summary

freije Engineered Solutions Company is seeking a Payroll Operations Specialist to manage weekly payroll across multiple states, validate timekeeping, and handle special pay calculations. You will ensure compliance with federal, state, and local rules, including prevailing wage, while partnering with HR, Finance, and an external payroll provider.

You will maintain Paycor-based payroll systems and oversee deductions for benefits and 401(k), with a focus on accuracy, audit readiness, and reporting.

Qualifications

• Degree in accounting/finance preferred.
• CPP certification preferred.
• 5+ years payroll administration experience.
• Experience with Paycor or similar HRIS platform.
• Experience administering multi-state payroll tax, withholding, and compliance.
• Advanced Excel skills: Pivot Tables, lookups, reconciliation.

Responsibilities

• Manage weekly payroll processing.
• Validate timekeeping and handle special pay calculations.
• Ensure compliance with federal/state/local regulations including prevailing wage.
• Partner with HR, Finance, managers, and external payroll provider.
• Maintain Paycor payroll systems and workflows.
• Administer deductions for benefits and 401(k) and perform reconciliations and reporting.

Skills

5+ years payroll administration

Multi-state payroll tax compliance

Advanced Excel

Collaboration with HR/Finance

Education

Associate’s degree in Accounting/Finance

Bachelor’s degree in Accounting/Finance

CPP certification

Tools

Paycor HRIS

HRIS platforms

Excel advanced (Pivot/Lookup)

Job description

The Payroll Operations Specialist is responsible for accurate, timely, and compliant payroll operations across a multi-state workforce. This role manages weekly payroll processing, timekeeping validation, special pay calculations, and payroll controls while ensuring compliance with federal, state, and local regulations, including prevailing wage requirements. The Payroll Operations Specialist serves as the subject matter expert, partnering with HR, Finance, managers, and the external payroll provider to support payroll accuracy. The role also maintains payroll systems and workflows within Paycor and administers payroll-related benefit and 401(k) deductions, reconciliations, and reporting to support accuracy, compliance and audit readiness.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• CPP (Certified Payroll Professional) certification preferred
• 5+ years of payroll administration experience
• Experience with Paycor or similar payroll/HRIS platform required.
• Demonstrated experience administering multi-state payroll tax assignments, withholding requirements, and payroll tax compliance.
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting.
• Experience in construction or field-based workforce environments preferred
• Prevailing wage experience strongly preferred
• Experience reconciling benefits deductions and retirement plan feeds

What We Offer

• Competitive salary.
• Comprehensive benefits package, including health, dental, and vision insurance. Health Insurance starting at 99 cents per week
• Retirement savings plan with company match.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

Join us atfreijeand play a key role in our continued success and growth. We look forward to welcoming you to our team!

frēijēengineered solutions co is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.