Payroll Administrator

Addison Group; Saint Paul (MN); Hybrid; USD 83,500 - 98,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group is seeking an experienced Union Reporting & Certified Payroll Compliance Specialist to join its payroll team in St. Paul, MN.

The role focuses on union payroll, certified payroll, prevailing wage compliance, and multi-state reporting. The successful candidate will serve as a subject matter expert, partnering with Payroll, HR, Accounting, and Operations to ensure compliance, improve processes, and support system enhancements.

Qualifications

• Must have 5+ years of payroll experience with union payroll and certified payroll reporting.
• Experience in construction or project-based industries preferred.
• Strong knowledge of prevailing wage regulations and multi-state payroll taxes.
• Experience with certified payroll systems (LCPtracker, eMars, E-Comply, Alliant, Workday, UKG).
• Proficient in advanced Excel (VLOOKUP, XLOOKUP, data analysis).
• Excellent communication and cross-functional collaboration skills.

Responsibilities

• Prepare, review, certify, and submit certified payroll reports per prevailing wage laws.
• Manage union reporting requirements, including deadlines and compliance.
• Audit data across multiple systems for accuracy in union/certified payroll.
• Investigate payroll discrepancies related to union reporting and rates.
• Monitor changes to collective bargaining agreements and regulatory updates.
• Collaborate with Payroll, HR, Accounting, PM, and Compliance teams to resolve issues.
• Serve as the internal expert for certified payroll and union reporting queries.
• Maintain documentation to support audits and regulatory reporting.
• Oversee payroll compliance tools and drive process improvements.
• Provide backup support for other payroll compliance functions as needed.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Organizational skills

Tools

LCPtracker

eMars

E-Comply

Alliant

Workday

UKG

Excel

Job description

Position Title: Union Reporting & Certified Payroll Compliance Specialist

Location: St. Paul, MN (Hybrid – 3 days on-site, 2 days remote)

Assignment Type: Permanent Hire

Compensation: $85,294.57 annually + 10% Bonus

Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM

Benefits: This position is eligible for Medical, Dental, Vision, and 401(k).

Job Description:

Our client is seeking an experienced Union Reporting & Certified Payroll Compliance Specialist to join their growing payroll team. This role is ideal for a payroll professional with deep experience in union payroll, certified payroll, prevailing wage compliance, and multi-state payroll reporting. The successful candidate will serve as a subject matter expert, ensuring compliance with union agreements and certified payroll requirements while partnering cross-functionally with Payroll, Human Resources, Accounting, and Operations.

This position offers the opportunity to join a collaborative payroll team supporting a large, complex organization while playing a key role in maintaining compliance, improving processes, and supporting ongoing system enhancements.

Key Responsibilities:

• Prepare, review, certify, and submit certified payroll reports in accordance with federal, state, and local prevailing wage requirements
• Manage union reporting requirements, including report preparation, payment processing, submission deadlines, and ongoing compliance
• Maintain and audit union and certified payroll data to ensure accuracy across multiple systems
• Research, investigate, and resolve payroll discrepancies related to union reporting, classifications, prevailing wage rates, and certified payroll requirements
• Monitor changes to collective bargaining agreements, wage rates, reporting requirements, and regulatory updates, ensuring timely implementation
• Partner with Payroll, Human Resources, Accounting, Project Management, and Compliance teams to resolve reporting issues and improve processes
• Serve as the primary internal resource for certified payroll and union reporting questions while providing guidance and support to internal stakeholders
• Maintain organized documentation and records to support audits, compliance reviews, and regulatory reporting requirements
• Manage certified payroll reporting tools and compliance systems while supporting ongoing process improvements and system enhancements
• Assist with additional payroll compliance projects and provide backup support for other payroll compliance functions as needed

Qualifications:

• 5+ years of payroll experience with significant exposure to union payroll and certified payroll reporting
• Experience within construction, engineering, HVAC, or a similar project-based industry required
• Strong knowledge of prevailing wage regulations, certified payroll requirements, union agreements, and multi-state payroll taxes
• Experience working with certified payroll and compliance systems such as LCPtracker, eMars, E-Comply, Alliant, Workday, UKG, or similar platforms preferred
• Advanced Microsoft Excel skills, including VLOOKUPs, XLOOKUPs, and data analysis
• Strong attention to detail with excellent organizational and problem-solving skills
• Ability to manage multiple deadlines while working collaboratively across departments
• Excellent written and verbal communication skills with the ability to build strong internal and external relationships

EEO Statement:

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.