Payroll Specialist

Viking Group; Hastings (MI); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Viking Group in Hastings, MI is seeking a Payroll Specialist to manage weekly payroll, garnishments, and maintain employee data in the HRIS. You will ensure accuracy, regulatory compliance, and timely processing with cross-functional teams.

The role requires multi-state payroll experience, strong Excel skills, and proficiency with Paycom or similar HRIS. You will audit timesheets, handle payroll inquiries, and contribute to process improvements for data integrity and security.

Competenze

• Bachelor's degree in Accounting, Business Administration, Human Resources, or closely related field.
• Three to five years of comprehensive payroll experience.
• Multi-state payroll processing experience with knowledge of varying state regulations and wage laws.
• Proven data management experience and strong analytical abilities.

Mansioni

• Process full-cycle weekly payroll with accurate employee data, approved timecards, and leave.
• Oversee garnishment administration, ensuring court-ordered withholdings are correctly calculated and remitted.
• Audit and reconcile timesheets against schedules to verify hours and leave balances.
• Coordinate payroll adjustments and issue replacement checks for errors.
• Respond to payroll inquiries and collaborate with HR for timely resolutions.
• Record and remit payroll tax deposits per deadlines and regulations.
• Maintain HRIS data accuracy, security, and access controls; suggest system improvements.

Conoscenze

Payroll processing

Garnishment admin

HRIS

Multi-state payroll

Excel

Internal controls

Data management

Formazione

Bachelor's degree in Accounting or related field

Strumenti

Paycom

Microsoft Excel

Descrizione del lavoro

Position SummaryThe Payroll Specialist is responsible for accurate and timely weekly payroll processing, garnishment administration, and maintaining employee data within the HRIS system. This position ensures compliance with applicable payroll regulations, maintains data integrity and security, and works closely with HR, Finance, and external vendors to support payroll operations and continuous process improvements.Key ResponsibilitiesPayroll & Garnishment AdministrationManage full-cycle weekly payroll processing, ensuring accuracy of employee data, approved timecards, commissions, bonuses, hours worked, and paid leave.Oversee all aspects of garnishment administration, ensuring court-ordered withholdings, child support, tax levies, and creditor garnishments are accurately calculated, deducted, and remitted to the appropriate agencies on time.Audit and reconcile employee timesheets against schedules to verify regular hours, overtime, and leave balances before processing payroll.Coordinate payroll adjustments, calculate final pay upon termination in accordance with state regulations, and issue replacement or physical checks to correct payroll errors.Research and resolve payroll discrepancies and respond to employee inquiries received through the Payroll/HRIS inbox. Partner with HR to ensure accurate, timely responses and prompt resolution.Record and process federal, state, and local payroll tax deposits in accordance with applicable regulatory deadlines.Collaborate with internal departments, including Finance, and external vendors, such as Fidelity, to ensure timely reporting and compliance.Data Management & Systems AdministrationImplement, maintain, and audit payroll processing systems to ensure data accuracy, integrity, security, and appropriate access controls.Enter, maintain, and oversee critical employee information within the HRIS system, including new hires, terminations, benefit deductions, tax withholdings, and other employee changes.Identify, test, and recommend HRIS updates, system integrations, and process improvements to increase automation and operational efficiency.Establish and maintain secure data-handling procedures to protect sensitive employee Personally Identifiable Information (PII) and corporate banking information.Maintain accurate and up-to-date employee records within the HR system, including pay changes, employment status changes, new hires, attendance, terminations, corrective actions, unemployment, and employment verifications.Conduct regular HR audits to ensure accuracy and completeness of employee data entry.Required QualificationsEducation & ExperienceBachelor's degree in Accounting, Business Administration, Human Resources, or a closely related field required.Three to five years of comprehensive payroll experience required.Multi-state payroll processing experience required, including knowledge of varying state payroll regulations, tax withholding requirements, and wage and hour laws.Proven experience in data management.Skills & CompetenciesPayroll Expertise: Strong knowledge of payroll preparation, balancing, employee data accuracy, internal financial controls, and reporting requirements to support tax compliance.Garnishment Administration: Solid understanding of garnishment regulations, including rules, priorities, and maximum withholding limits when managing multiple concurrent garnishment orders.Analytical & Problem-Solving Skills: Strong data literacy, mathematical abilities, analytical thinking, and problem-solving skills.Attention to Detail: Excellent organizational skills with a high level of accuracy and attention to detail.Technical Proficiency: Advanced proficiency with modern HRIS and payroll software, preferably Paycom, and Microsoft Office Suite, particularly advanced Excel for data analysis and reporting.