Payroll Specialist

Viking Group, Inc.; Caledonia (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

Viking Group, Inc. in Michigan is seeking a Payroll Specialist to manage weekly payroll, garnishments, and HRIS data for a diverse employee base.

The role requires accuracy, multi-state regulatory knowledge, and collaboration with HR, Finance, and external vendors to ensure compliant, timely payroll and data integrity.

If you have 3–5 years of payroll experience and strong proficiency with Paycom and Excel, you will contribute to process improvements and overall payroll accuracy.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Human Resources, or a closely related field.
• 3–5 years of comprehensive payroll experience.
• Multi-state payroll processing experience with knowledge of varying state regulations, tax withholding, and wage/hour laws.
• Proven experience in data management.

Responsibilities

• Manage full-cycle weekly payroll processing with accurate employee data, timecards, commissions, bonuses, hours worked and paid leave.
• Oversee garnishment administration, ensuring withholdings are calculated, deducted, and remitted on time.
• Audit and reconcile timesheets against schedules to verify regular hours, overtime, and leave balances.
• Coordinate payroll adjustments and issue final pay upon termination per state regulations, including replacement or corrected checks.
• Resolve payroll discrepancies and respond to employee inquiries via Payroll/HRIS inbox; partner with HR for timely responses.
• Record and process federal, state, and local payroll taxes in line with deadlines.
• Collaborate with Finance and external vendors (e.g., Fidelity) for timely reporting and compliance.

Skills

Payroll expertise

Garnishment admin

Analytical skills

Attention to detail

Technical proficiency

Education

Bachelor's degree

Tools

Paycom

MS Office

Excel

Job description

The Payroll Specialist is responsible for accurate and timely weekly payroll processing, garnishment administration, and maintaining employee data within the HRIS system. This position ensures compliance with applicable payroll regulations, maintains data integrity and security, and works closely with HR, Finance, and external vendors to support payroll operations and continuous process improvements.

Key Responsibilities

Payroll & Garnishment Administration

• Manage full-cycle weekly payroll processing, ensuring accuracy of employee data, approved timecards, commissions, bonuses, hours worked, and paid leave.
• Oversee all aspects of garnishment administration, ensuring court-ordered withholdings, child support, tax levies, and creditor garnishments are accurately calculated, deducted, and remitted to the appropriate agencies on time.
• Audit and reconcile employee timesheets against schedules to verify regular hours, overtime, and leave balances before processing payroll.
• Coordinate payroll adjustments, calculate final pay upon termination in accordance with state regulations, and issue replacement or physical checks to correct payroll errors.
• Research and resolve payroll discrepancies and respond to employee inquiries received through the Payroll/HRIS inbox. Partner with HR to ensure accurate, timely responses and prompt resolution.
• Record and process federal, state, and local payroll tax deposits in accordance with applicable regulatory deadlines.
• Collaborate with internal departments, including Finance, and external vendors, such as Fidelity, to ensure timely reporting and compliance.

Data Management & Systems Administration

• Implement, maintain, and audit payroll processing systems to ensure data accuracy, integrity, security, and appropriate access controls.
• Enter, maintain, and oversee critical employee information within the HRIS system, including new hires, terminations, benefit deductions, tax withholdings, and other employee changes.
• Identify, test, and recommend HRIS updates, system integrations, and process improvements to increase automation and operational efficiency.
• Establish and maintain secure data-handling procedures to protect sensitive employee Personally Identifiable Information (PII) and corporate banking information.
• Maintain accurate and up-to-date employee records within the HR system, including pay changes, employment status changes, new hires, attendance, terminations, corrective actions, unemployment, and employment verifications.
• Conduct regular HR audits to ensure accuracy and completeness of employee data entry.

Qualifications

Required Qualifications

Education & Experience

• Bachelor's degree in Accounting, Business Administration, Human Resources, or a closely related field required.
• Three to five years of comprehensive payroll experience required.
• Multi-state payroll processing experience required, including knowledge of varying state payroll regulations, tax withholding requirements, and wage and hour laws.
• Proven experience in data management.

Skills & Competencies

• Payroll Expertise: Strong knowledge of payroll preparation, balancing, employee data accuracy, internal financial controls, and reporting requirements to support tax compliance.
• Garnishment Administration: Solid understanding of garnishment regulations, including rules, priorities, and maximum withholding limits when managing multiple concurrent garnishment orders.
• Analytical & Problem-Solving Skills: Strong data literacy, mathematical abilities, analytical thinking, and problem-solving skills.
• Attention to Detail: Excellent organizational skills with a high level of accuracy and attention to detail.
• Technical Proficiency: Advanced proficiency with modern HRIS and payroll software, preferably Paycom, and Microsoft Office Suite, particularly advanced Excel for data analysis and reporting.