Payroll Specialist

Optalis Healthcare; Grand Rapids (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Optalis Healthcare in Grand Rapids, Michigan seeks a Payroll & Personnel Coordinator to manage payroll, deductions, and personnel records while ensuring compliance with employment laws and health benefits programs.

You will coordinate benefits administration, OSHA safety records, and support recruiting and onboarding, reporting to the finance team and collaborating with HRIS and payroll systems to ensure accurate pay and timely reporting.

Qualifications

• High school diploma or equivalent.
• 2+ years payroll or HR experience.

Responsibilities

• Prepare, process, and distribute payroll accurately and on time.
• Maintain up-to-date personnel files and ensure regulatory compliance.
• Administer employee benefits, garnishments, workers’ compensation, unemployment, COBRA, and FMLA documentation.
• Maintain OSHA logs, employee injury records, and safety committee documentation.
• Support recruitment, onboarding, and employee communications as needed.
• Assist Bookkeeper with payroll-related financial reports and audits.

Skills

Payroll systems

HR compliance

Recordkeeping

Microsoft Office

Education

High school diploma

2+ years payroll/HR experience

Tools

HRIS/payroll systems

Job description

Position Summary:

The Payroll & Personnel Coordinator manages payroll processing, deductions, personnel recordkeeping, and employee safety programs. This role ensures compliance with employment laws, accuracy in pay, and support for employee health and welfare programs.

Key Responsibilities:

• Prepare, process, and distribute payroll accurately and on time.
• Maintain up-to-date personnel files and ensure regulatory compliance.
• Administer employee benefits, garnishments, workers’ compensation, unemployment, COBRA, and FMLA documentation.
• Maintain OSHA logs, employee injury records, and safety committee documentation.
• Support recruitment, onboarding, and employee communications as needed.
• Assist Bookkeeper with payroll-related financial reports and audits.

Skills & Competencies

• Knowledge of payroll systems, labor laws, and HR compliance requirements.
• Strong organizational and recordkeeping skills.
• Proficiency with HRIS/payroll systems and Microsoft Office Suite.
• Effective communication and problem-solving abilities.

Required:

• High school diploma or equivalent.
• 2+ years payroll or HR experience.

Preferred:

• Experience in long-term care or healthcare payroll operations.