Payroll Specialist

Optalis Healthcare (Health & Rehabilitation Centers); Grand Rapids (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

Optalis Healthcare in Grand Rapids, MI is seeking a Payroll & Personnel Coordinator to oversee payroll processing, personnel records, and employee health and welfare programs. The role ensures accurate pay, regulatory compliance, and supports recruitment and onboarding as needed.

Responsibilities include maintaining up-to-date files, administering benefits and garnishments, OSHA safety documentation, and assisting the bookkeeper with reports and audits.

Qualifications

• High school diploma or equivalent required.
• 2+ years payroll or HR experience preferred.
• Experience in healthcare payroll operations is a plus.

Responsibilities

• Prepare, process, and distribute payroll accurately and on time.
• Maintain up-to-date personnel files and ensure regulatory compliance.
• Administer employee benefits, garnishments, workers’ compensation, unemployment, COBRA, and FMLA documentation.
• Maintain OSHA logs, employee injury records, and safety committee documentation.
• Support recruitment, onboarding, and employee communications as needed.
• Assist Bookkeeper with payroll-related financial reports and audits.
• Knowledge of payroll systems, labor laws, and HR compliance requirements.
• Strong organizational and recordkeeping skills.
• Proficiency with HRIS/payroll systems and Microsoft Office Suite.
• Effective communication and problem-solving abilities.

Skills

Payroll systems

HR compliance

Microsoft Office Suite

HRIS/payroll systems

Education

High School Diploma

Tools

HRIS

Job description

The Payroll & Personnel Coordinator manages payroll processing, deductions, personnel recordkeeping, and employee safety programs. This role ensures compliance with employment laws, accuracy in pay, and support for employee health and welfare programs.

Key Responsibilities:

• Prepare, process, and distribute payroll accurately and on time.
• Maintain up-to-date personnel files and ensure regulatory compliance.
• Administer employee benefits, garnishments, workers’ compensation, unemployment, COBRA, and FMLA documentation.
• Maintain OSHA logs, employee injury records, and safety committee documentation.
• Support recruitment, onboarding, and employee communications as needed.
• Assist Bookkeeper with payroll-related financial reports and audits.
• Knowledge of payroll systems, labor laws, and HR compliance requirements.
• Strong organizational and recordkeeping skills.
• Proficiency with HRIS/payroll systems and Microsoft Office Suite.
• Effective communication and problem-solving abilities.

Required:

• High school diploma or equivalent.
• 2+ years payroll or HR experience.

Preferred:

• Experience in long-term care or healthcare payroll operations.

EEO is the Law