Payroll Specialist →

Optalis Healthcare; Grand Rapids, Northern (MI, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Optalis Healthcare in Grand Rapids, MI is seeking a Payroll & Personnel Coordinator to manage payroll processing, recordkeeping, and safety programs. You will ensure pay accuracy, regulatory compliance, and support for health and welfare programs.

Your duties include payroll processing, benefits administration, OSHA logging, and collaboration with recruitment and accounting teams. This role requires attention to detail and strong communication skills.

Qualifications

• 2+ years payroll or HR experience.
• Knowledge of payroll systems and labor laws.
• Ability to maintain confidentiality and accuracy.

Responsibilities

• Prepare, process, and distribute payroll accurately and on time.
• Maintain up-to-date personnel files and ensure regulatory compliance.
• Administer employee benefits, garnishments, workers’ compensation, unemployment, COBRA, and FMLA documentation.
• Maintain OSHA logs and safety records.
• Support recruitment, onboarding, and employee communications as needed.
• Assist Bookkeeper with payroll-related financial reports and audits.
• Demonstrate proficiency with HRIS/payroll systems and Microsoft Office.

Skills

Payroll processing

Regulatory compliance

HRIS systems

Microsoft Office

Communication

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

ADP payroll

Job description

The Payroll & Personnel Coordinator manages payroll processing, deductions, personnel recordkeeping, and employee safety programs. This role ensures compliance with employment laws, accuracy in pay, and support for employee health and welfare programs.

Key Responsibilities:

• Prepare, process, and distribute payroll accurately and on time.
• Maintain up-to-date personnel files and ensure regulatory compliance.
• Administer employee benefits, garnishments, workers’ compensation, unemployment, COBRA, and FMLA documentation.
• Maintain OSHA logs, employee injury records, and safety committee documentation.
• Support recruitment, onboarding, and employee communications as needed.
• Assist Bookkeeper with payroll-related financial reports and audits.
• Knowledge of payroll systems, labor laws, and HR compliance requirements.
• Strong organizational and recordkeeping skills.
• Proficiency with HRIS/payroll systems and Microsoft Office Suite.
• Effective communication and problem-solving abilities.

Required:

• High school diploma or equivalent.
• 2+ years payroll or HR experience.

Preferred:

• Experience in long-term care or healthcare payroll operations.

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