Payroll / HR Coordinator (PHRC)

Maple Grove Wellness & Rehabilitation; Town of Fenton (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

PTO

401K

Job summary

Willowcreek Wellness & Rehabilitation is seeking a payroll specialist to manage payroll, HR tasks and benefits operations for our skilled nursing facility. Responsibilities include onboarding, recruitment support, and ensuring compliance with state and federal laws.

The ideal candidate has payroll experience, strong Excel skills, and a keen eye for detail, with the ability to handle confidential information and work collaboratively with hiring managers and staff.

Qualifications

• High school diploma required.
• 2+ years’ proven payroll specialist experience.
• Knowledge of state and federal payroll guidelines.
• Proficient in Excel and payroll applications.
• Strong payroll accounting knowledge.
• Discretion with confidential information.
• Detail-oriented and accurate.

Responsibilities

• Coordinate payroll preparation, reports and records.
• Maintain semi-monthly payroll for 50-1100+ employees.
• Process timekeeping data and corrections.
• Reconcile payroll prior to transmission.
• Manage payroll variables (overtime, shift differential, etc.).
• Maintain confidential personnel files and audit readiness.
• Ensure confidentiality of records and information.
• Assist in recruitment and hiring processes.
• Coordinate benefits communications and unemployment claims.
• Act on behalf of HR Manager in their absence.
• Participate in Employee Recognition Programs.
• Ensure payroll system is updated with changes.
• Communicate new and existing benefits programs.

Skills

Payroll experience

Confidential data handling

Attention to detail

Regulatory knowledge

Team player

Education

High school diploma

Tools

Swipe Clock

Microsoft Excel

Job description

Do you have payroll experience? Human resources? What about a background in long-term care? We need YOU!

This role is responsible for managing all aspects of human resources (ie: recruitment, onboarding, orientation) and payroll processing for our skilled nursing facility, Willowcreek Wellness & Rehabilitation.

We are looking for a team player dedicated to the success of this facility that can balance their duties effectively.

Here are the details...

Job Summary

The payroll specialist will be responsible for carrying out facility payroll, human resources and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Responsible for duties not limited to employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims.

QUALIFICATIONS

• High school diploma required.
• 2+ years’ proven experience and demonstrated capability as a payroll specialist required.
• Current knowledge of local, state and federal guidelines and regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Ability to deal sensitively with confidential material.
• Must have strong detail orientation and high accuracy level.

RESPONSIBILITIES

• Coordinates payroll information by completing payroll preparation, reports and maintaining records. Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion. Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual.
• Maintains, prepares, and processes semi-monthly payroll for 50-1100+ internal employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; Enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validate confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Manages personnel files and time keeping to ensure accurate and timely payroll transactions; ensures all employee files are state ready for audit approval; Consistently reviews and verifies employee licenses, certifications, Hepatitis B and TB records to ensure they are current; maintains appropriate records.
• Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Partners with hiring managers to determine staffing needs; Screens, interviews, and recommends for hire qualified applicants as directed.
• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy.
• Participates in Employee Appreciation Committee and assists in coordinating Employee Recognition Programs.
• Maintains pertinent recruitment and retention documentation.
• Acts on behalf of the Human Resources Manager when Human Resources Manager is not available.
• Coordinates in ensuring compliance with company pay and benefits policies.
• Coordinates in ensuring all new/rehired employees are entered in the payroll system.
• Coordinates in ensuring the payroll system is updated with all pay, job and personal information changes.
• Coordinates in ensuring compliance with Department of Labor/Wage and Hour division regulations.
• Coordinates in properly communicating new and existing benefits programs and policies and procedures.
• Participate in unemployment hearings

Willowcreek Wellness & Rehabilitaiton provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Benefits Offered:

• Healthcare
• Dental
• Vision
• PTO
• 401K