Payroll Specialist

Willing & Able; Exton (PA); Hybrid; USD 62,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Generous PTO

Summer flex schedule

Employer paid health & life insurance

Dental & vision coverage

403(b) employer match

Tuition discounts

Milestone service awards

Job summary

CCRES is hiring a Payroll Specialist to join the Business Office in Exton, PA. The role focuses on precise payroll processing, timely submissions, and continuous process improvement, all while maintaining confidentiality and regulatory compliance.

The position offers a hybrid work environment with benefits including PTO, a 403(b) plan, tuition discounts, and employer-paid medical, life, EAP, dental/vision coverage, plus summer flex schedules and milestone awards.

Qualifications

• Bachelor's degree in accounting, business, or related area preferred.
• 3 years payroll experience for a Bachelor's, 4–5 for Associate, 5–7 for a High School Diploma equivalent.
• Proficiency with Excel and payroll systems.

Responsibilities

• Manage payroll and related activities with precision.
• Ensure timely submission of payroll.
• Adhere to guidance while proposing enhancements to payroll processes.
• Revise working instructions and payroll SOPs as needed.
• Make informed payroll decisions independently and seek input as needed.
• Stay updated on IRS, DHS, and other regulatory guidelines and laws.
• Maintain confidentiality and uphold ethical standards.
• Ensure HIPAA and FERPA compliance.
• Assist business office with data entry, reporting, compliance, and bookkeeping.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Bachelor's degree in accounting or business

Tools

Excel

Payroll systems

Job description

Make a difference every day by joining CCRES as a Payroll Specialist!

Looking for a role where your attention to detail truly makes a difference? We're seeking a Payroll Specialist who combines strong organizational skills, payroll expertise, and outstanding communication abilities with a genuine commitment to supporting staff relations. If you enjoy solving problems, ensuring accuracy, and making a positive impact each day, this is the perfect opportunity for you!

Why you’ll love being part of our CCRES Business Office team:

• Work alongside talented, caring individuals who are driven by a strong work ethic, a supportive culture, and a passion for helping others succeed
• We are committed to Respecting, Appreciating, and Valuing our colleagues, staff, and partners
• Hybrid work environment

SUMMARY:

• Schedule: Monday through Friday, 8am - 4:30pm
• Location: CCRES, 690 Stockton Drive, Exton, PA
• Salary Range: $61,600 - $64,600 (based on years of experience)

To thrive in this position, you will:

• Manage payroll and related activities with precision
• Ensure timely submission of payroll
• Adhere to both verbal and written guidance while proposing enhancements to payroll processes
• Revise working instructions and payroll standard operating procedures as necessary
• Make informed payroll decisions independently and seek input as needed
• Stay updated on evolving guidelines, regulations, and laws set forth by agencies including, but not limited to, the Internal Revenue Service, Medical Assistance, the Department of Human Services, various managed care organizations, and local government entities
• Handle payroll-related functions with confidentiality and uphold the highest ethical standards
• Ensure compliance with HIPAA and FERPA regulations
• Assist business office to perform other duties that may include data entry, reporting, compliance, and bookkeeping

EDUCATION:

• Bachelor's degree in accounting, business, or related area - preferred

EXPERIENCE:

• Bachelor's Degree: 3 years of payroll experience
• Associate's Degree: 4-5 years of payroll experience
• High School Diploma or equivalent: 5-7 years of payroll experience
• Proficiency with excel and payroll systems

CREDENTIALS:

Clearances current within 12 months

• PA Child Abuse (Act 151) Clearance
• PA Criminal (Act 34) Clearance
• PA Department of Education FBI
• Education Documentation - Diploma OR Official Transcripts

*CCRES paid clearances

• Generous Paid Time Off (PTO)
• Summer flex schedule
• Hybrid work environment
• Employer paid: individual medical plan, life insurance, Employee Assistance Program (EAP)
• Dental, vision, and other supplemental benefits: Life insurance, short-term disability, accidental, critical illness, hospital indemnity, Norton Life Lock identity protection
• 403 (b) Retirement Savings Plan - up to 3% employer match
• Tuition discounts through educational partnerships
• Milestone service awards

ABOUT CCRES:

As a 501(c)(3) non-profit, CCRES Educational and Behavioral Health Services is an organization of dedicated and highly-trained staff members who provide quality services to schools, children, adults, and families. We work collaboratively with school districts, intermediate units, and the behavioral health system.

MISSION STATEMENT:

Connecting schools and communities with caring professionals and resources that make a difference where it matters most.

CCRES is an equal opportunity employer. We value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.