Payroll Clerk

Spring-Ford Area School District; Royersford (Montgomery County); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Tuition reimbursement

PSERS retirement

Job summary

Spring-Ford Area School District is seeking a detail-oriented Payroll Clerk to join its Business Office. The role centers on accurate payroll data entry, maintaining payroll records, and administering payroll systems with a focus on compliance and timely processing.

The ideal candidate will have strong Excel/Adobe skills, excellent communication, and problem-solving abilities to serve internal and external customers. This is a full-time position with competitive benefits and a daytime schedule.

Qualifications

• Associates degree required in business or accounting.
• 2–3 years payroll processing experience preferred; 500+ employees experience is a plus.
• Proficient with MS Windows, MS Office (Word, Excel, PowerPoint), and Google Suite.
• Familiarity with payroll systems, data entry, and compliance with regulations.

Responsibilities

• Enter, verify, and process payroll data accurately and on schedule.
• Maintain complete and accurate payroll records and related changes.
• Administer payroll systems, deductions, and adjustments and remit payments.
• Review payroll information for accuracy and resolve discrepancies.
• Prepare and file annual payroll tax reports (W-2s, etc.).
• Ensure payroll processes comply with laws and district policies.
• Respond to payroll questions with professional, courteous service.

Skills

Detail-oriented

Customer service

Problem-solving

Communication

Education

Associates degree in business or accounting

Payroll certification (preferred)

Tools

MS Windows

MS Office

Google Suite

Payroll software

Adobe

Job description

Spring-Ford Area School District is seeking a detail-oriented and customer-focused Payroll Clerk to join its Business Office. The Payroll Clerk is responsible for accurate and timely entry of payroll information, maintaining payroll records, administering payroll-related systems and deductions, and ensuring compliance with all applicable laws, regulations, and District policies. This position regularly interacts with internal and external customers and requires excellent communication problem-solving, and customer service skills.

The ideal candidate will have excellent computer skills and be proficient in Microsoft Excel and Adobe; possess an eye for detail and outstanding problem-solving skills; demonstrate excellent oral and written communication skills and excellent customer service skills to interact with internal and external customers.

Spring-Ford Area School District Welcome Video!

Essential Duties And Responsibilities

• Enter, verify, and process payroll data accurately and on schedule. Includes the collection and review of time sheet data, input and verification of new hire and termination information, payroll data analysis, data entry/import, balancing, and production of payroll documents


• Maintain complete and accurate payroll records. Including those related to new hires, terminations, unpaid leaves of absence, employee returns from leave, and other payroll-related changes.


• Administer payroll-related systems, deductions, and adjustments. Ensuring accuracy in accordance with supporting documentation, collective bargaining agreements, and applicable regulations and prepare and remit payments to vendors and taxing authorities


• Review payroll information for accuracy and resolve discrepancies


• Prepare, reconcile, and submit all required annual payroll tax reports, including Forms W-2 and other filings as required by law and/or District policy


• Ensure payroll processes comply with applicable laws, regulations, and District policies


• Respond to payroll-related questions from employees, departments, and external contacts while providing professional and courteous customer service


• Protect the confidentiality of payroll and employee information


• Complete payroll-related surveys and employment verifications


• Perform other duties as assigned by the Controller and/or Chief Financial Officer

Specific Skills

• Must be proficient with MS Windows and Office (including Word, Power Point and Excel), and Google Suite, as well as other software programs and the Internet.


• Ability to learn and adapt to other customized software packages


• Experience with enterprise solution software.

Educational Level & Experience

• Associates degree in business or accounting. Payroll certification is a plus.


• Minimum 2-3 years of payroll processing experience, preference for 500 or more employees.

Position Available: Immediately

Schedule: 8 AM - 4 PM Monday - Friday, 7.5 hours/day, 12 Months (260-262 days per year)

Compensation: Starting hourly rate: $26.55/hour. Spring-Ford Area School District offers a comprehensive benefits package including medical, dental, vision and prescription insurance, as well as paid time off and a tuition reimbursement program. This position is part of the Public School Employees Retirement System (PSERS).

Position posted until filled.

Spring-Ford Area School District is an equal opportunity employer.

Successful external applicants must submit valid and current Act 34, Act 151, and Act 114 clearances less than 1 year old as of their start date. The successful candidate must submit a health record and TB Test less than 90 days old as of their start date prior to starting.