Payroll Specialist

Paycom; Chantilly (VA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

System High Corporation, located in Chantilly, VA, seeks a Payroll Specialist to manage semi-monthly payroll for ~600 staff using Costpoint and Paycom. You will ensure tax compliance, handle payroll changes, and support audits, delivering accurate payroll data.

The role requires hands-on payroll experience, strong systems knowledge, and the ability to train staff. Hybrid work applies after six months with onsite requirements.

Qualifications

• Hands-on payroll experience with semi-monthly processing.
• Strong knowledge of Costpoint Time and Expense or similar systems.
• Familiarity with wage and tax laws (FLSA, federal/state/local).
• Experience with 401(k) processing and garnishments.
• Ability to train staff and support internal audits.

Responsibilities

• Semi-monthly payroll processing for ~600 employees.
• Process time sheet corrections and payroll changes (new hires, terminations, raises).
• Calculate prorations and bonuses; manage PTO accruals.
• Process 401k contributions, loans and payments; handle garnishments.

Skills

Payroll processing

Timekeeping

Attention to detail

Communication

Auditing

Education

BS/BA in Business Administration or Accounting

Tools

Costpoint

Paycom

Microsoft Teams

Excel

PowerPoint

Job description

Position OverviewSystem High Corporation delivers the most advanced protection and secrecy solutions to secure and strengthen critical missions, programs, operations, and intelligence activities. We are seeking a Payroll Specialist to join our team to help contribute to our success and help us solve problems with innovation through intelligence.The Payroll Specialist has knowledge of Payroll, Tax, and General Ledger to enhance System High Corporation’s Finance Department.This position requires the ability to be able to identify company and customer needs and provide recommendations utilizing payroll best practices. This position requires the ability to work with all levels of staff (internal and external), utilizing clear, effective communication. This position has heavy contact with employees and vendors.The Payroll Specialist duties include, but are not limited to:Hands-on Payroll ExperienceWorking knowledge of time entry systems, Costpoint a plusWorking knowledge of payroll system, including Paycom, ADP, etcKnowledge of Wage and Fair Labor Standards ActKnowledge of federal, state and local tax lawsGovernment contracting, DFAS, DCAA and GSA experienceEnsure compliance with relevant laws and internal policiesFamiliarity with third-party vendors including Principal for 401K processingPayroll Processing Duties and ResponsibilitiesSemi-monthly payroll process for almost 600 employees utilizing Costpoint Time and Expense for time keeping and Paycom for pay processingProcess time sheet correctionsAssist in processing payroll changes (e.g. new hires, terminations, increases)Train new hires and existing staff to use Timesheet Module in CostpointSet up new hire access in CostpointRemove terminated employee access from CostpointVerify new hire and termination information imported from PaycomCalculate first and final payment prorations including bonus and/or PTO recoupProcess 401k contributions, loans, and paymentsProcess PTO accruals and generate applicable reportsProcess child support orders, garnishments, tax levies and other pay-related compliancesReview, verify and reconcile employee timecard entries for accuracyMaintain accurate records for payroll journal entriesLiaise with auditors and assist with payroll auditsAssist with internal and external auditsAssist with preparation and filing of required federal and state tax reportsAssist with processing year end reports and reconciling for accuracyCustomer ServiceAssist employees with general inquiries related to time keeping, payroll, leave accruals, and other pay related issuesOn-board and assist new hires with time sheet processingCustomer relations knowledge in troubleshooting with clients, payment offices, POCs and our internal System High stafMaintain strict confidentiality regarding all financial and personal informationRequired Skills (Knowledge, Skills, Abilities)Costpoint/Deltek Time and ExpensePaycom (or similar payroll system)Microsoft Teams or other collaboration toolStrong MS Office skills to include Outlook, Word, Excel and Power PointHigh degree of accuracy and attention to detailExceptional organizational skillsAbility to multi-task in a fast-paced environmentAbility to work effectively under pressureEffective oral and written communication skills, and computer literacyExcellent interpersonal skillsStrong problem-solving abilities, and ability to pick up and adapt to new concepts and technologies quickly.Superior verbal/written skills and presentation skillsExcellent follow-up skillsDependability is a mustClearance RequirementNo Clearance RequiredYears of Experience/Education Requirements3+ years of time sheet, labor processing and payroll experienceBS/BA in Business Administration or Accounting desiredPaycom or other payroll system experience desiredFPC certification a plusCostpoint experience requiredWork ScheduleHybrid – For the first six months, this position requires onsite work at our Chantilly, VA headquarters Monday through Thursday, with Friday as a remote workday. After the first six months, the position will transition to a hybrid schedule requiring a minimum of one day per week onsite. Additional onsite days may be required based on business needs.Additional InformationThis job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career.System High values the power and strength of diverse backgrounds on the culture and performance of our company. We strive to maintain an inclusive culture to encourage each employee to bring their whole self to the mission.System High Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, veteran status, or any other characteristic protected by law. We are proud to be an equal opportunity workplace.If you require a reasonable accommodation to apply for a position with us, please email [e-mail] notices can be viewed on the following PDFs: Know Your Rights: Workplace Discrimination is Illegal; EPPA Notice; FMLA NoticeWarning: Beware of recruitment scams: System High will never request money or personal purchases during the hiring process. Verify all communications come from a systemhigh.com or msg.paycomonline.com email address.