Payroll Specialist

Southern Management Companies; McLean (VA); On-site; USD 51,000 - 68,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Life and AD&D Insurance

401(k) with Company Contribution

Paid Holidays & PTO

Continuing Education

Job summary

Southern Management Companies is seeking a detail-oriented Payroll Specialist to support payroll processing, compliance, and customer service. This in-person role in McLean, VA collaborates with the payroll manager and HR team to ensure accurate data entry, timekeeping, and timely payroll distribution.

You will handle bi-weekly payroll, terminations, leave processing, W2 distribution, and year-end reconciliation while safeguarding confidential information and maintaining payroll policies.

Qualifications

• HS diploma and degree in Accounting or related field preferred or combination of education and experience
• Certified Payroll Professional (CPP) certification preferred
• Minimum of 4+ years of experience with electronic payroll processing, electronic timekeeping systems, and protecting confidential information

Responsibilities

• Assist the bi-weekly payroll process
• Process terminations
• Leave processing
• Answer payroll questions and requests
• Maintain payroll operations by following policies and procedures
• Protect payroll confidentiality and data integrity
• Assist with W2 and paystub distribution
• Support bonus payments companywide
• Ensure compliance with federal and state payroll tax requirements
• Reconcile year-end payroll accounts

Skills

Detail oriented

Excel

MS Office

Data entry

Bilingual Spanish/English

Education

Accounting degree or related field

HS diploma

CPP certification

Tools

ADP Work Force Now

ADP Time & Attendance

HRIS system

Job description

Seeking a detail-oriented Payroll Specialist with a strong background in payroll processing, compliance, and customer service. The ideal candidate has exceptional organizational skills, a commitment to accuracy, and the ability to manage payroll operations efficiently while supporting team members with professionalism and confidentiality.

NOTE: This is an in-person position located in McLean, VA.

What we are looking for:

The Payroll Specialist assists the payroll manager in all tasks, including tracking hours worked for all team members, scheduling staff, and dispensing payroll to team members. The payroll specialist reports to the payroll manager and generally works within the human resources department. Maintains payroll information by collecting, calculating, and entering data. Updates payroll records by entering changes in exemptions, deductions, job title changes, department/division transfers and terminations.

What we expect from you:

• Assist the bi-weekly payroll process
• Process terminations
• Leave Process
• Provides payroll information by answering questions and request
• Maintains payroll operations by following policies and procedures; reporting needed changes
• Maintains employee confidence and protects payroll operations
• Process new hires, rehires and internal transfers from Recruitment Management to ADP Work Force Now daily
• Assist in the W2 and paystub distribution process
• Assist with bonus payments companywide
• Assist in meeting all federal and state payroll tax requirements
• Assist in end of the year payroll account reconciliation
• Provide ADP training for managers and assist managers
• Manage the team member occupancy deduction program
• Run payroll reports as needed and requested
• Verify all employment references to include mortgage loans
• Monitor ADP Time & Attendance system bi-weekly to ensure accuracy of timecards
• Update supervisors and direct reports in HR system
• Update HR system with email addresses, mailing addresses and personal changes
• Assist with daily interface from ADP Work Force Now to ADP Time & Attendance
• Maintain professional and technical work knowledge by attending educational workshops, review professional publications, establish personal networks and participate in professional societies
• Contribute to the Human Resources Team effort by accomplishing tasks and assisting with projects as needed
• Comply with all Southern Management's policies and procedures
• Perform other duties as assigned by Manager and/or Supervisor

Job Knowledge & Skills:

• Detail oriented, excellent interpersonal, organizational and time management skills
• Ability to work independently and within a team
• Highly skilled in data entry, Excel, MS Office
• Thorough understanding of payroll policies, procedures and practices to include federal, state and local laws and regulations pertaining to payroll, wage and hour and other related disciplines
• Able to assist in all payroll functions
• Timely and accurate production of work
• Bilingual (Spanish/English) is a plus

What's required from you:

• HS diploma and degree in Accounting or related field preferred or combination of education and experience
• Certified Payroll Professional (CPP) certification preferred
• Minimum of 4+ years of experience with electronic payroll processing, electronic timekeeping systems, maintaining high work standards, and safeguarding highly confidential information

Pay Rate:

starting rate between $50,572 - $68,476

Summary of Benefits:

Your wages are only part of the employment equation. Benefits add significant dollars to your total compensation package and greatly improve your quality of life. Southern offers one of the best benefits packages in the industry.

Southern provides:

• A choice of Health, Dental and Vision Insurance for you, your spouse and/or eligible children at a remarkably low cost
• Company paid Group Term Life and AD&D Insurances
• Traditional and ROTH 401(k) with Company contribution
• Paid holidays, paid time off, pay for bereavement/funereal leave and jury duty
• Continuing Education

You can customize your package to include: Short Term Disability, Long Term Disability, Long Term Care for an additional cost, at a reduced rate.

Benefit eligibility is dependent on Team Member Status. All benefits are subject to change or cancellation at any time.

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