Payroll Specialist

Beacon Hill; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill is seeking a detail-oriented Payroll Specialist to support payroll operations for a growing nonprofit. You will process semi-monthly payroll with Paycom, review timesheets and withholdings, and ensure compliance with CA wage/hour laws.

The role requires at least 3 years of payroll processing experience, strong Excel skills, and collaboration with HR and Finance to ensure accurate payroll reporting.

Qualifications

• 3+ years of payroll processing for small to mid-size org.
• Experience with multi-state payroll; nonprofit experience a plus.
• Hands-on Paycom, ADP, or Paycor experience.
• Strong knowledge of CA payroll laws, taxes, and wage/hour compliance.
• Knowledge of FLSA.
• Advanced Excel: PivotTables, VLOOKUP/XLOOKUP, data analysis.

Responsibilities

• Process semi-monthly payroll accurately and on schedule using Paycom.
• Review timesheets, earnings, deductions, taxes, and benefit withholdings.
• Maintain employee payroll records and confidentiality.
• Audit payroll data and resolve discrepancies promptly.
• Process new hires, terminations, leaves of absence, and compensation changes.
• Ensure compliance with federal, state, and local payroll regulations, including CA wage and hour laws.
• Provide training and support regarding timekeeping and payroll procedures.
• Respond to employee payroll questions and requests professionally.

Skills

Paycom

Excel

CA payroll laws

FLSA

multi-state payroll

attention to detail

communication

Tools

ADP

Paycor

Paycom

Job description

We are seeking a detail-oriented Payroll Specialist to support payroll operations for a growing nonprofit organization. This role is responsible for accurately processing semi-monthly payroll, maintaining payroll records, ensuring compliance with payroll regulations, and serving as a key resource for employee payroll inquiries. The ideal candidate will have strong Paycom experience, excellent Excel skills, and a solid understanding of California payroll laws.

Key Responsibilities

• Process semi-monthly payroll accurately and on schedule using Paycom.
• Review timesheets, earnings, deductions, taxes, and benefit withholdings for accuracy.
• Maintain employee payroll records and ensure confidentiality of sensitive information.
• Audit payroll data and resolve discrepancies in a timely manner.
• Process new hires, terminations, leaves of absence, and compensation changes.
• Ensure compliance with federal, state, and local payroll regulations, including California wage and hour laws.
• Prepare payroll-related documentation and assist with audits and year-end payroll activities.
• Partner with HR and Finance teams to ensure accurate payroll processing and reporting.
• Provide training and support regarding timekeeping and payroll procedures.
• Respond to employee payroll questions and requests professionally and promptly.

Requirements

• Minimum 3 years of payroll processing experience for a small to mid-size organization.
• Experience processing multi-state payroll preferred; nonprofit experience a plus.
• Hands-on experience with ADP, Paycor, or other payroll systems is a plus.
• Strong knowledge of California payroll laws, payroll taxes, and wage and hour compliance.
• Knowledge of the Fair Labor Standards Act (FLSA).
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and data analysis.
• Ability to manage multiple deadlines in a fast-paced environment.
• Highly organized, detail-oriented, and able to work independently.
• Strong communication and problem-solving skills.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.