Payroll Administrator

Aleron; Buffalo (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Acara Solutions is seeking a Payroll Administrator in Buffalo, NY to join a collaborative payroll team. You will ensure accurate, timely weekly payroll while working with Finance, HR, and Operations on certified payroll, prevailing wage, and year‑end processing.

The role requires 2+ years of construction payroll experience, knowledge of Davis‑Bacon Act, and experience with UKG and Sage. Direct hire with competitive compensation and growth opportunities.

Qualifications

• 2+ years of construction payroll experience.
• High School Diploma or GED.
• Knowledge of the Davis-Bacon Act and certified payroll reporting requirements.
• Experience processing payroll with UKG and Sage.
• Experience handling multi-state payroll.

Responsibilities

• Administer weekly payroll, review time and deductions for accuracy and compliance.
• Manage certified payroll, prevailing wage, and union payroll for federal/state/public works.
• Serve as primary payroll system administrator, maintain employee data and system configs.
• Partner with Finance and HR on payroll processes, deductions, policy updates, audits, and tax notices.
• Support payroll tax reporting, year-end processing, and regulatory audits.

Skills

High School Diploma

GED

Construction payroll experience

Multi-state payroll

CPP or FPC certification

UKG

Sage

Education

Associate's Degree in Accounting/Finance or Business Administration

Tools

UKG

Sage

Job description

Description

Job Title: Payroll Administrator

Location: Buffalo, NY

Employment Type: Direct hire

Industry: Construction

Compensation: $55,000-$65,000/year

Schedule: 40 Hours/Week

About the Opportunity

• Join a collaborative payroll team where you'll play a key role in ensuring accurate, timely, and compliant weekly payroll. You'll work closely with Finance, Human Resources, and Operations while gaining hands‑on experience with certified payroll, prevailing wage requirements, payroll systems, and year‑end processing.

Why You'll Love Working Here

• Supportive, team‑driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People‑first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting

This role offers the chance to join a company that prioritises both people and performance‑where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider‑we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do

• Administer weekly payroll, reviewing employee time, payroll data, job cost allocations, coding, deductions, and other information for accuracy and compliance.
• Manage certified payroll, prevailing wage, and union payroll requirements for federal, state, and public works projects, including preparing and submitting required reports and documentation.
• Serve as the primary payroll system administrator, maintaining employee data, system configuration, data integrity, and supporting ERP implementation and payroll process transitions.
• Partner with Finance and Human Resources on payroll‑related processes, benefits deductions, earnings and deduction codes, policy updates, audits, tax notices, and compliance matters.
• Support payroll tax reporting, filings, garnishments, child support deductions, unemployment documentation, W‑2 preparation, year‑end processing, SOP documentation, and regulatory audits.

Job Requirements

What You'll Bring

• High School Diploma or GED
• 2+ years of construction payroll experience

What Sets You Apart

• Associate's Degree in Accounting or Finance or Business Administration.
• Construction industry payroll experience.
• Experience processing certified payroll for prevailing wage and public works projects.
• Strong attention to detail and commitment to accuracy.
• Knowledge of the Davis-Bacon Act, prevailing wage regulations, and certified payroll reporting requirements.
• Experience processing multi-state payroll.
• Experience with UKG and Sage.
• Comfortable learning and becoming proficient in new payroll and HR systems.
• Knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification
• Excellent organizational, analytical, and time management skills.
• Ability to communicate effectively and work collaboratively with other departments.

Additional Information

• Upon offer of employment, the individual will be subject to a background check.
• Ability to sit and work at a computer for extended periods.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.