Payroll Specialist

Ultimate Staffing; BLOOMINGTON (MN); On-site; USD 60,000 - 70,000; Full time

Job summary

Ultimate Staffing in Bloomington, MN, is seeking a detail-oriented Payroll Specialist to manage payroll for approximately 60 client organizations from a CPA firm. You will handle multi-state payroll and tax compliance, processing through QuickBooks Payroll and related platforms.

This direct-hire role emphasizes accuracy, client support, and adherence to payroll regulations. The schedule is Mon-Fri, 8am–4:30pm, with a salary range of $60,000–$70,000 per year.

Qualifications

• 2+ years of payroll processing experience.
• Experience in a multi-client, high-volume, or outsourced payroll environment.
• Knowledge of payroll tax requirements and compliance.
• Experience handling payroll for multiple pay groups, entities, or clients simultaneously.
• Strong organizational skills and attention to detail.
• Ability to work independently and meet deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Process payroll for ~60 client organizations across various industries.
• Administer payroll through QuickBooks Payroll (Intuit) and related platforms.
• Manage payroll processing for clients with multiple entities and payroll groups.
• Handle multi-state payroll processing and related tax compliance requirements.
• Prepare and file payroll tax reports and filings.
• Coordinate payroll-related remittances, including taxes and retirement plan contributions.
• Process bonuses and other supplemental compensation.
• Research and resolve payroll discrepancies, tax issues, and client inquiries.
• Maintain compliance with federal, state, and local payroll regulations.
• Provide exceptional client support and payroll guidance.

Skills

Payroll processing

Multi-client environment

Payroll tax compliance

Multi-entity payroll

Organization

Independent work

Communication

Tools

QuickBooks Payroll

Intuit

Job description

We are seeking a detail-oriented Payroll Specialist to manage payroll and related compliance functions for approximately 60 business clients. This position sits at a CPA firm and it is the firm's dedicated payroll professional. Responsibilities include payroll processing, payroll tax compliance, multi-state payroll administration, and client support.

Job Duties:

• Process payroll for approximately 60 client organizations across various industries.
• Administer payroll through QuickBooks Payroll (Intuit) and related platforms.
• Manage payroll processing for clients with multiple entities and payroll groups.
• Handle multi-state payroll processing and related tax compliance requirements.
• Prepare and file payroll tax reports and filings.
• Coordinate payroll-related remittances, including payroll taxes and retirement plan contributions.
• Process special payroll items such as bonuses and other supplemental compensation.
• Research and resolve payroll discrepancies, tax issues, and client inquiries.
• Maintain compliance with federal, state, and local payroll regulations.
• Provide exceptional client support and payroll guidance.

Qualifications:

• Minimum 2 years of payroll processing experience.
• Experience processing payroll in a multi-client, high-volume, or outsourced payroll environment.
• Knowledge of payroll tax requirements and payroll compliance.
• Experience handling payroll for multiple pay groups, entities, or clients simultaneously.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage competing deadlines.
• Excellent written and verbal communication skills.

Additional Information:

• Pay: $60-70k/yr.
• Schedule: Mon - Fri, 8am - 4:30pm (flexibility on daily schedule)
• Location: Bloomington, MN
• Type: Direct Hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.