Payroll Specialist

Haga Kommer, Ltd.; Rockford (MN); On-site; USD 50,000 - 70,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) plan

Paid Time Off

Parental Leave

Education reimbursements

Continuing education credits

Growth opportunities

Job summary

Haga Kommer, Ltd. is a leading CPA firm in the United States with a growth mindset, serving clients across industries in offices nationwide. We are seeking a motivated Payroll Specialist to join our team.

This role is flexible between 30 and 40 hours per week and includes administrative responsibilities as needed. The Payroll Specialist will process payroll, maintain records, ensure tax compliance, and collaborate with HR and Accounting.

Qualifications

• Process payroll accurately and on time for multiple clients.
• Maintain and update client and employee payroll records.
• Ensure compliance with federal, state, and local payroll tax regulations and wage laws.
• Prepare and file quarterly and annual payroll forms (940, 941, W-2, W-3) and state reports.
• Reconcile payroll accounts and respond to employee and client inquiries regarding payroll.

Responsibilities

• Process payroll accurately and on time, including paystubs and direct deposits.
• Maintain client and employee payroll records and changes.
• Ensure compliance with payroll tax regulations and wage laws.
• File payroll taxes and quarterly/yearly tax forms.
• Assist HR and Accounting with data integrity and discrepancies.

Skills

Payroll processing

Attention to detail

Communication skills

Team collaboration

Education

Associate degree in accounting/finance

Bachelor's degree preferred

Tools

ACS

ADP

QuickBooks

Paychex

Job description

Brief Description

Haga Kommer, Ltd. is a leading CPA firm with a growth mindset, continue to be ranked by Inc. Magazine as one of the fastest-growing private companies. We serve clients in nearly every industry from our offices in Arizona, Colorado, Iowa, Minnesota, and North Dakota, providing expert tax, accounting, and business consulting services.

Our Foundation: Competence

• Character
• Team
• Be Open to Change
• Be Nice

Our team-oriented culture is built on a passion for excellence. We believe that our success comes from helping our clients grow. By applying best practices learned from a wide range of industries, we’re dedicated to helping you navigate your financial journey and achieve your goals.

We are seeking a motivated and detail-oriented Payroll Specialist with a strong work ethic and positive attitude to join our team. We pride ourselves on being a professional company with a culture different from that of a stereotypical CPA firm and are looking for a team player with the desire to be a long-term part of our growing company. This is a great opportunity to get in on the ground floor and experience tremendous professional growth! This position will work a minimum of 30 hours per week but would consider those looking for 40 hours per week. This position does provide administrative responsibilities when needed.

If You Are Looking To

• Process payroll accurately and on time, including generating paystubs, paychecks, and direct deposits.
• Maintain and update client and employee payroll records, including new hires, terminations, and pay rate changes.
• Ensure compliance with federal, state, and local tax regulations and wage laws
• Calculate and process payroll deductions such as benefits, garnishments, and retirement contributions.
• File and remit federal and state payroll taxes, including monthly and quarterly filings.
• Prepare and file quarterly and annual tax forms (940, 941, W-2, W-3) and state-specific reports.
• Reconcile payroll accounts and verify payroll data for accuracy.
• Respond to employee and client inquiries regarding payroll, tax withholdings, and deductions.
• Assist with audits and provide documentation or reports as needed for verification or compliance purposes.
• Maintain confidentiality of all payroll and employee information.
• Collaborate with HR and Accounting teams to ensure data consistency and resolve discrepancies.
• Stay current with changes in payroll laws, tax regulations, and best practices.
• Utilize payroll software (ACS or other systems) and accounting tools to streamline processes and reporting.
• Assist in administrative responsibilities as needed.

If You Have

• Minimum associate degree in accounting, Finance, Business Administration, or related field or equivalent education/experience. Bachelor degree preferred.
• Minimum two years of payroll experience in a multi-client or fast-paced environment.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Familiarity with wage and hour laws, including overtime, FLSA, and benefit deductions.
• Strong analytical and problem-solving skills with high attention to detail.
• Excellent written and verbal communication skills.
• Advanced computer literacy, including Microsoft Excel, Word, and payroll/accounting software.
• Ability to handle sensitive information with discretion.
• Exceptional organizational and time-management skills; able to prioritize and meet deadlines.
• Proven ability to work independently and as part of a team.
• Experience with ACS (Thomson Reuters) software preferred; experience with other payroll systems (ADP, QuickBooks, Paychex, etc.) a plus.

We Can Provide You With

• Great company culture and fun work events
• Medical, dental, vision, disability, AD&D, and term life insurance
• Aflac options
• Flexible Spending Accounts and Health Savings Accounts
• 401(k) and 3% Safe Harbor company contribution
• Generous Paid Time Off (PTO) with eligibility of Unlimited PTO
• Paid Parental Leave (maternal and paternal)
• Education and certification reimbursements
• Continuing education credits
• Volunteer company paid time off
• Growth opportunities

Ready to see what’s possible? Apply today!