Payroll Specialist

Douglas County School District; Alabama; On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Job summary

Douglas County School District is seeking a Payroll Specialist to manage complex salary schedules, calendars, and retroactive pay for new hires and terminations. This role emphasizes confidentiality and accurate payroll processing at the West Support Center.

You will perform audits, respond to stakeholder inquiries, train district staff on Kronos, Period Activity Pay, and Workday, and support ERP upgrades. Regular full-time position with 40 hours weekly and benefits.

Qualifications

• High School or Equivalent (Required)
• Experience with payroll systems is preferred

Responsibilities

• Investigate, problem solve, and respond to pay-related stakeholder inquiries via phone, walk-ins, email, etc.
• Implement final audits of employee paperwork for correct salary entries, rates of pay, multiple work calendars, leave accruals, and budgetary account changes.
• Communicate payroll updates and changes to District Stakeholders through training and/or written/verbal/internet communique.
• Provide training for District employees or site managers for payroll related functions including Kronos, Period Activity Pay, and Workday systems.
• Assist the HRIS and ITSC Departments in maintenance and enhancements of Workday and payroll ERP applications; assist in testing upgrades and implementation of payroll modules.
• Perform various employee audit reporting and reviews to ensure accurate time/pay integrations and pay calculations for all on cycle & off cycle runs during monthly pay.

Education

High School or Equivalent (Required)

Job description

Payroll Specialist

Job Description

Responsible for various payroll functions using complex salary schedules, multiple work calendars, payments for new hires, terminations, and retroactive pay. Develops and promotes good community relations among District clientele with the highest level of confidentiality.

ESSENTIAL PHYSICAL REQUIREMENTS:

• Occasional lifting five (5) to ten (10) pounds
• Frequent sitting
• Occasional bending, squatting, and standing

Position Specific Information (if Applicable)

Responsibilities

Investigate, problem solve, and respond to pay-related stakeholder inquiries via phone, walk-ins, email, etc.

Implement final audits of employee paperwork for correct salary entries, rates of pay, multiple work calendars, leave accruals, and budgetary account changes.

Communicate payroll updates and changes to District Stakeholders through training and/or written/verbal/internet communique. This includes maintenance and updates of payroll procedures.

Provide initial and ongoing training for District employees or site managers for any and all payroll related functions to include Kronos, Period Activity Pay, and other Workday software systems. Cross trains within payroll department, shares information with District support staff, and other team members to include updates and changes through training or verbal/written/internet communique.

Assist the HRIS and ITSC Departments in maintenance and enhancements of Workday and any and all payroll and ERP applications; assists in testing upgrades and implementation of payroll modules.

Perform various employee audit reporting and reviews to ensure accurate time/pay integrations and pay calculation accuracy for all on cycle & off cycle runs during monthly pay. Timely submission of check & direct deposit information to Wells Fargo as it relates to positive pay, stop payments, and direct deposits/delete/reversals. Review all integrations into Payroll to include Kronos & Aesop Pay Inputs and Time Off Entry Batches for accuracy of hours, positions, and pay calculations.

Perform other related duties as assigned or requested.

Certifications

Education

High School or Equivalent (Required)

Skills

Position Type

Regular

Primary Location

West Support Center

One Year Only (Yes or No)

No

Scheduled Hours Per Week

40

FTE

1.00

Approx Scheduled Days Per Year

260 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate

$23.74 USD Hourly

Maximum Hire Rate

$30.79 USD Hourly

Full Salary Range

$23.74 USD - $37.83 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans

This position is eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past: December 1, 2026