Payroll Specialist

ReNEW Schools; Missouri; On-site; USD 40,000 - 60,000; Full time

Job summary

ReNEW Schools is hiring a Payroll Specialist to manage payroll-related processes and ensure compliance with laws. This role involves answering inquiries, processing payroll changes, and auditing entries.

The ideal candidate will have four years of customer service experience and knowledge of payroll systems such as KRONOS and SAP. An Associate Degree or FPC certification is preferred. This position is full-time in Missouri, offering a supportive work environment.

Qualifications

• Minimum four years of customer service experience.
• Experience with KRONOS or SAP preferred.
• Strong understanding of federal and state payroll laws.

Responsibilities

• Handle customer service calls regarding payroll inquiries.
• Audit payroll entries for compliance.
• Collaborate with departments to resolve payroll issues.

Skills

Customer service

Communication

Payroll knowledge

Analytical skills

Education

Associate Degree or equivalent

Fundamental Payroll Certification (FPC)

Tools

KRONOS

SAP

Microsoft Office

Job description

Position Title: Payroll Specialist

Payroll/Personnel Type: 12 Month

Job #: 216

Reports to: Director of Payroll

Shift Length: 8 Hour Day

Union Eligibility: Not Eligible

Position Summary

This position will be involved in the following processes: Working with our employee customers to answer any questions and clarify all payroll‑related matters. This position will also be responsible for inputting and maintaining employee information. The Payroll Specialist is responsible for adhering to federal, state, and local laws/regulations; and must have a clear understanding of our Board Policies and Union Contracts.

Essential Functions

• Handle all incoming and outgoing customer service telephone calls in a courteous and professional manner
• Meet with our internal customers who seek information and make the appropriate payroll changes or update
• Coordinate prompt handling of all customer service requests including benefit changes, salary inquiries, payroll inquiries, workflow, etc.
• Audit all entries by locations to SAP and KRONOS for compliance with established standards
• Participate in the training of our secretarial and timekeeping staff with the workflow and reconciliation of our timekeeping system and extra service
• Participate in annual back‑to‑school PD for teachers as well as new hire orientation
• Handle customer’s payroll concerns and prepare off‑cycle check processing
• Participate in process improvement to streamline, processes, reduce, rework, and improve productivity
• Work in collaboration with Human Resources and other departments to resolve payroll concerns
• Establish an understanding of Federal and State of Missouri laws related to payroll
• Establish an understanding of district policies regarding payroll administration
• Establish an understanding of the impact of union contracts on payroll administration
• Establish and understand garnishment processing as well as Federal and State laws related to garnishment processing
• Support all payroll and finance initiatives
• Perform other duties as assigned

Knowledge, Skills, and Abilities

• Ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to maintenance operations
• Ability to write reports with proper format, punctuation, spelling, and grammar
• Ability to speak effectively before groups of customers or employees of the organization
• Ability to learn and understand relatively complex principles and techniques; to make independent judgments in the absence of supervision
• Ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines and objectives
• Ability to add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference

Experience

• A minimum of at least four years of customer service (required)
• Experience with the following systems preferred: KRONOS, SAP, Microsoft Office
• Minimum of two year's experience in an SLPS timekeeper position (preferred)

Education

• Associate Degree
• OR Equivalent to a two‑year college or technical school
• OR Four to five years of related experience and/or training
• OR Equivalent combination of education and experience
• Fundamental Payroll Certification (FPC) certificate

Physical Requirements

• Must be physically able to operate a motor vehicle
• Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body
• Light work usually requires walking or standing to a significant degree

Working Conditions and Environment

• Work is routinely performed in a typical interior/office environment
• Very limited or no exposure to physical risk

Disclaimer

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

In connection with hiring for this position, the district shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, age, disability, veteran status, or national origin.