Specialist, Payroll

Terumo Group; Aliso Viejo (CA); On-site; USD 40,239 - 50,296; Full time

Job summary

Terumo Group is seeking a Payroll Operations Specialist in Aliso Viejo, California. The role involves maintaining employee data confidentiality, processing payroll, and auditing time entries using Workday software. Candidates should have strong attention to detail and be proficient in payroll operations.

This position requires effective communication skills to liaise with HR, manage inquiries, and train associates on time tracking. Salary range is between $29.21/hr - $36.51/hr, commensurate with experience and qualifications.

Qualifications

• Experience with payroll auditing and wage/salary payments.
• Proficient in utilizing Workday system for payroll processing.
• Strong analytical skills to ensure data accuracy.

Responsibilities

• Audit payroll data and validate time entries.
• Manage HR and payroll documents efficiently.
• Train associates on payroll procedures.
• Resolve payroll-related inquiries.

Skills

Payroll data auditing

Workday software

Attention to detail

Data accuracy

Problem-solving

Tools

Automated time and attendance software

Payroll processing tools

Job description

Maintaining consistent employee data confidentiality, perform a variety of specialist administrative tasks associated with payroll operations. Process wage/salary payments and audit time entries. Utilize automated time and attendance software and programs in day-to-day operations. Handle general inquiries regarding payroll, time, and attendance. Provide triage and cycled administrative support to the Payroll function to process a bi-weekly payroll. Identify potential issues for further investigation by Payroll Management as requested. Operate under general supervision.

Responsibilities

1. Audit payroll data, EIB imports, retro transactions, entries, and totals each cycle, and ensure data accuracy, compliance, and quality controls.
2. Perform proactive payroll audits prior to commencing the next payroll cycle.
3. Validate time and attendance entries, guiding managers through adjustments as needed.
4. Monitor, verify, and edit data during the payroll input process.
5. Provide Workday bi-weekly/monthly payroll reports to various departments, within 48 hours of payroll processing.
6. Work with Human Resources staff to coordinate payroll transactions, provide payroll data and forecast compensation items, e.g., overtime, paid time off payout, earnings eligibility, deduction amounts, etc.
7. Manage all Workday help case tickets regarding payroll inquiries.
8. Process correct garnishment calculations and compliance.
9. Resolve any payroll issues with associate tax withholdings or benefit deductions.
10. Manage HR and payroll documents prior to the beginning of the next payroll cycle.
11. Coordinate, research, and resolve case inquiries, including verification of employment vendor inquiries and employee payroll related questions.
12. Train associates and managers on submitting and approving time in WD Time Tracking.
13. Contribute to team effort by accomplishing related results as needed.
14. Prioritize daily workload to effectively meet deadlines.
15. Process On Demand payments or onsite manual checks as needed.
16. Run biweekly, monthly, quarterly, and year-end reports for audit purposes.
17. Review all new hire information during the onboarding process.
18. Comply with applicable laws and regulations, adhere to Quality Management System processes and requirements as well as demonstrate ethics and integrity in all matters and at all levels throughout the organization.
19. Perform additional duties as assigned.

Job ID: 13726BR

Salary Range: $29.21/hr - $36.51/hr. (Financial compensation packages may be higher/lower than listed, & will ultimately depend on factors including relevant experience, internal equity, skillset, knowledge, geography, education, business needs and market demand)