Payroll Specialist

Douglas County School District; Castle Rock (CO); On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

Health, vision, dental insurance

HSA and FSA options

Retirement plan options (401(k)/403(b)

Disability insurance

Employee Assistance Program (EAP)

Job summary

Douglas County School District is seeking a Payroll Specialist to manage complex salary schedules, calendars, and retroactive pay at the West Support Center. You will train staff and support HRIS and payroll systems with strong emphasis on confidentiality.

The role requires leadership in payroll processing, audits, and communications with stakeholders. This is a full-time, on-site position with comprehensive benefits and a 260-day schedule.

Qualifications

• High school diploma or equivalent is required.
• Experience with payroll, timekeeping systems and HRIS.
• Ability to handle confidential information and sensitive data.

Responsibilities

• Investigate, problem solve, and respond to pay-related stakeholder inquiries via multiple channels.
• Audit employee paperwork for correct salary entries, rates of pay and leave accruals.
• Communicate payroll updates to district stakeholders through training, written/verbal/internet communique.
• Provide training for district employees and site managers on payroll functions, Kronos and Workday systems.
• Assist in maintenance and enhancements of Workday and payroll modules; test upgrades.
• Perform audits to ensure time/pay integrations and accuracy for on- and off-cycle runs.
• Perform other related duties as assigned.

Education

High School or Equivalent

Tools

Workday

Kronos

Aesop Pay Inputs

Job description

Payroll Specialist

Job Description

Responsible for various payroll functions using complex salary schedules, multiple work calendars, payments for new hires, terminations, and retroactive pay. Develops and promotes good community relations among District clientele with the highest level of confidentiality.

Essential Physical Requirements

• Occasional lifting five (5) to ten (10) pounds
• Frequent sitting
• Occasional bending, squatting, and standing

Responsibilities

Position Specific Information (if Applicable):

Investigate, problem solve, and respond to pay-related stakeholder inquiries via phone, walk-ins, email, etc.

Implement final audits of employee paperwork for correct salary entries, rates of pay, multiple work calendars, leave accruals, and budgetary account changes.

Communicate payroll updates and changes to District Stakeholders through training and/or written/verbal/internet communique. This includes maintenance and updates of payroll procedures.

Provide initial and ongoing training for District employees or site managers for any and all payroll related functions to include Kronos, Period Activity Pay, and other Workday software systems. Cross trains within payroll department, shares information with District support staff, and other team members to include updates and changes through training or verbal/written/internet communique.

Assist the HRIS and ITSC Departments in maintenance and enhancements of Workday and any and all payroll and ERP applications; assists in testing upgrades and implementation of payroll modules.

Perform various employee audit reporting and reviews to ensure accurate time/pay integrations and pay calculation accuracy for all on cycle & off cycle runs during monthly pay. Timely submission of check & direct deposit information to Wells Fargo as it relates to positive pay, stop payments, and direct deposits/delete/reversals. Review all integrations into Payroll to include Kronos & Aesop Pay Inputs and Time Off Entry Batches for accuracy of hours, positions, and pay calculations.

Perform other related duties as assigned or requested.

Certifications

Education: High School or Equivalent (Required)

Skills

Position Type: Regular

Primary Location: West Support Center

One Year Only

No

Scheduled Hours Per Week

40

Fte

1.00

Approx Scheduled Days Per Year

260 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate

$23.74 USD Hourly

Maximum Hire Rate

$30.79 USD Hourly

Full Salary Range

$23.74 USD - $37.83 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans

This position is eligible for paid vacation, sick and personal time.

This position will be open until filled, but will not be open past: December 1, 2026