Payroll Processor Administrative Professional

Structure Personnel; Streetsboro (OH); On-site; USD 33,000 - 41,000; Full time

Job summary

Structure Personnel is seeking a Payroll Processor in Streetsboro, Ohio to accurately process weekly to semi-monthly payroll, maintain payroll records, review timekeeping data, and ensure compliance with federal, state, and local regulations.

The role partners with HR and accounting to calculate wages, deductions, taxes, benefits, and year-end reporting, while resolving discrepancies and providing timely payroll reports to management.

Qualifications

• High school diploma or equivalent; degree in accounting/finance preferred.
• 1-3 years payroll processing or related accounting experience.
• Knowledge of payroll systems (ADP/Paychex or similar).
• Knowledge of payroll tax regulations and wage laws.
• Strong attention to detail and numerical accuracy.
• Proficiency in Microsoft Excel and general computer applications.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Process payroll weekly, bi-weekly, or semi-monthly.
• Verify timekeeping records for accuracy and completeness.
• Calculate wages, overtime, bonuses, and deductions.
• Process taxes, benefits, garnishments, and retirement contributions.
• Maintain payroll records in the payroll system.
• Ensure compliance with payroll regulations and tax requirements.
• Prepare and distribute payroll reports to management.
• Respond to employee payroll inquiries and resolve discrepancies.
• Coordinate with HR on hires, terminations, and pay adjustments.
• Review benefits enrollment and carrier invoices.
• Assist with year-end payroll processes (W-2, ACA) and filings.
• Monitor accounts for overdue balances and send reminders.
• Support payroll audits and maintain compliance documentation.

Skills

Payroll processing

Attention to detail

Time management

Discretion

Communication skills

Education

High school diploma

Associate's or Bachelor's in accounting/finance

Tools

ADP

Paychex

Excel

Job description

Job Description

Job Description

** Department:** Finance / Human Resources

** Reports To:** President

** Compensation:** $24-$30 / hr. based on experience.

** Job Summary**

The Payroll Processor is responsible for accurately processing payroll for employees while ensuring compliance with federal, state, and local regulations. This role involves maintaining payroll records, reviewing timekeeping data, calculating wages and deductions, and resolving payroll discrepancies. The Payroll Processor works closely with HR and accounting teams to ensure timely and accurate payroll processing.

Key Responsibilities

• Process payroll for employees on a weekly, bi-weekly, or semi-monthly schedule.
• Review and verify employee timekeeping records for accuracy and completeness.
• Calculate wages, overtime, bonuses, commissions, and other compensation adjustments.
• Process employee deductions including taxes, benefits, garnishments, and retirement contributions.
• Maintain and update employee payroll records in the payroll system.
• Ensure compliance with federal, state, and local payroll regulations and tax requirements.
• Prepare and distribute payroll reports to management, finance and Human Resources.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Coordinate with HR regarding employee status changes such as hires, terminations, and pay adjustments.
• Administer employee's health insurance including verification of eligibility and processing of enrollments.
• Review benefits carrier invoices for accuracy of population, elections, and changes.
• Assist with year-end payroll processes including W-2 and affordable care act, preparation, reporting, and electronic filing.
• Monitor customer accounts to identify overdue balances and send payment reminders
• Support payroll audits and maintain documentation for compliance purposes.

Required Qualifications

• High school diploma or equivalent (Associate's or bachelor's degree in accounting, Finance, or related field preferred).
• 1-3 years of payroll processing or related accounting experience.
• Knowledge of payroll systems (such as ADP, Paychex, or similar software).
• Strong understanding of payroll tax regulations and wage laws.
• High attention to detail and strong numerical accuracy.
• Proficiency in Microsoft Excel and general computer applications.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience with HRIS or integrated payroll systems.

Work Environment

Key Competencies

• Accuracy and attention to detail
• Confidentiality and integrity
• Problem-solving ability
• Communication and customer service skills
• Time management and deadline adherence