0505 Payroll Specialist

Crafted Staff; Smithville (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

Crafted Staff is seeking a Payroll Specialist in Smithville, TN, responsible for processing employee payroll in compliance with all regulations. This role requires managing payroll data and ensuring timely payment while serving as a contact for payroll inquiries.

The ideal candidate will have at least 3 years of payroll administration experience, a Bachelor’s degree preferred, and strong skills in Excel and payroll systems. Join our team to enhance our payroll efficiency and compliance.

Qualifications

• At least 3 years of experience in payroll administration.
• Strong proficiency in Microsoft Office products, especially Excel.
• Knowledge of current payroll regulations.

Responsibilities

• Administer and process weekly and semi-monthly payrolls.
• Provide weekly payroll journal entry data to Accounting.
• Prepare payroll-related reports and ensure compliance.

Skills

ADP Workforce Now

Excel

Payroll administration

Communication skills

Organizational skills

Problem-solving skills

Education

Bachelor's degree in Human Resources, Accounting, or Business

High school diploma or GED

Job description

Payroll Specialist

Position Summary

The Payroll Specialist is responsible for accurately and efficiently processing employee payroll in compliance with federal, state, and local regulations. This role manages payroll data, calculates wages, deductions, and taxes, and ensures timely payment and reporting of payroll withholdings and benefits. The Payroll Specialist also serves as a key point of contact for employee payroll inquiries and collaborates with HR and Finance to support audits, reporting, and process improvements.

Essential Job Functions / Duties

Responsibilities include, but are not limited to:

• Administer and process weekly and semi-monthly payrolls, ensuring accuracy, timeliness, and compliance with applicable laws and company policies
• Provide weekly payroll journal entry data to the Accounting Department
• Submit 401(k) contribution files on a weekly basis
• Process and maintain wage garnishments within the HRIS system
• Maintain and update payroll records in the HRIS system to ensure accuracy and completeness
• Prepare and submit payroll-related reports (monthly, quarterly, and year-end)
• Monitor and reconcile vacation, sick, and earned time balances; calculate monthly accruals
• Maintain accurate and confidential payroll records in accordance with company policies
• Monitor and maintain timekeeping systems for accurate recordkeeping
• Oversee weekly health insurance invoices, deductions, and benefit contributions
• Process employee expenses and reimbursements weekly in the payroll system
• Collaborate with HR on sensitive payroll matters including garnishments, terminations, and benefit adjustments
• Assist with internal and external audits by providing supporting documentation as needed
• Respond to employee inquiries related to payroll, benefits, and deductions in a timely and accurate manner
• Assist in the development and implementation of payroll policies, procedures, and systems to improve efficiency and compliance
• Support year-end reporting, including W-2 and 1099 preparation and submission

Qualifications

Education (One of the following)

• Bachelor's degree in Human Resources, Accounting, Business, or a related field (preferred, not required), or
• High school diploma or GED

Experience

• Minimum of 3+ years of experience in payroll administration

Certification

• Payroll certification may be required in the future

Technical Skills

• Experience with ADP Workforce Now and ADP Workforce Manager (formerly Essential Time)
• Strong proficiency in Microsoft Office products, especially Excel

Core Competencies

• Strong communication, administrative, and organizational skills
• Ability to manage multiple projects and priorities simultaneously
• Excellent attention to detail and strong problem-solving skills
• Ability to draft and edit professional written materials and correspondence
• Knowledge of current payroll regulations and system updates
• Ability to maintain confidentiality and handle sensitive information with discretion

Work Environment

• Ability to work in an upstairs office setting