Payroll Administrator

Procom; Milwaukee (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Procom in Milwaukee, WI is seeking a Payroll Administrator to manage end-to-end payroll, ensure compliance with wage and hour laws, and assist employees with pay questions. This role is essential to keeping our workforce paid accurately and on time.

Requirements include 2+ years in payroll, proficiency with major payroll systems (ADP/Paychex/UKG/Workday), strong Excel skills, and the ability to handle confidential information with discretion.

Qualifications

• 2+ years of payroll administration experience.
• Proficient with major payroll systems (ADP, Paychex, UKG, Workday).
• Strong knowledge of wage and hour laws and multi-state payroll.
• Excellent Excel skills and high attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Process bi-weekly/semi-monthly/monthly payroll for multiple employees across states.
• Verify timesheets, overtime, PTO, and pay adjustments for accuracy.
• Maintain payroll records and ensure wage-hour compliance.
• Process new hires, terminations, garnishments, and benefit deductions.
• Reconcile payroll data with HRIS and accounting systems.
• Prepare and file payroll tax reports (federal, state, local).
• Respond to employee inquiries regarding pay and deductions.
• Support year-end processes including W-2 and 1099 preparation.
• Assist with internal and external payroll audits and process improvements.

Skills

Attention to detail

Discretion

Organizational skills

Confidential information handling

Tools

ADP

Paychex

UKG

Workday

Excel

Job description

We're looking for a detail-oriented Payroll Administrator to manage end-to-end payroll processing, ensure compliance with federal, state, and local regulations, and support employees with pay-related questions. This role is critical to keeping our workforce paid accurately and on time.

Key Responsibilities

• Process bi-weekly/semi-monthly/monthly payroll for [X employees] across [states/regions]
• Verify timesheets, overtime, PTO, and other pay adjustments for accuracy
• Maintain payroll records and ensure compliance with wage and hour laws (FLSA, state-specific regulations)
• Process new hires, terminations, garnishments, and benefit deductions
• Reconcile payroll data with HRIS and accounting systems
• Prepare and file payroll tax reports (federal, state, local)
• Respond to employee inquiries regarding pay, deductions, and tax withholdings
• Support year-end processes, including W-2 and 1099 preparation
• Assist with audits (internal and external) related to payroll
• Stay current on payroll regulations and recommend process improvements

Required Qualifications

• 2+ years of payroll administration experience
• Proficiency with payroll systems (e.g., ADP, Paychex, UKG, Workday, or similar)
• Strong understanding of payroll tax laws and multi-state payroll a plus
• High attention to detail and strong organizational skills
• Proficiency in Excel (pivot tables, VLOOKUPs)
• Ability to handle confidential information with discretion

Preferred Qualifications

• FPC or CPP certification
• Experience in [industry, e.g., healthcare, manufacturing, staffing]
• Experience with multi-entity or multi-state payroll