Payroll Processor

Orion Placement; Waukesha (WI); On-site; USD 84,000 - 120,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Job summary

Orion Placement in Waukesha, WI, is seeking a Payroll Specialist to manage weekly, biweekly, and semimonthly payroll for multiple clients with a focus on accuracy and client service.

This full-time, on-site position offers ownership of payroll processes, tax support, and onboarding across multi-state accounts, with potential flexible scheduling as you settle in.

Qualifications

• 2+ years of payroll processing experience.
• Post-secondary degree required.
• Strong Microsoft Excel and Office skills.
• Solid understanding of deductions, garnishments, payroll taxes, and year-end processing.
• Strong math, analytical and critical-thinking skills.
• Excellent attention to detail, organization, and time management.
• Strong communication and client service skills.
• Ability to manage multiple deadlines and confidential information professionally.
• Multi-client or multi-company payroll experience preferred.
• Multi-state payroll experience preferred.
• Execupay or similar payroll software experience is a plus.
• Prior administrative or management experience is a plus.

Responsibilities

• Process weekly, biweekly, and semimonthly payroll for multiple clients.
• Review timesheets, new hires, terminations, deductions, garnishments, deposits, and adjustments.
• Enter and verify payroll information with accuracy.
• Prepare payroll reports and reconcile payroll data.
• Support payroll tax filings, notices, amendments, and year-end activities.
• Assist with multi-state payroll and payroll compliance.
• Respond to client questions and resolve discrepancies promptly.
• Assist with new client onboarding and payroll setup.
• Maintain confidential information.
• Identify opportunities to improve payroll processes and efficiency.
• Collaborate with accounting, tax, and administrative teams.

Skills

Payroll processing

Excel

Analytical thinking

Attention to detail

Time management

Client service

Communication

Education

Post-secondary degree

Tools

Execupay

Job description

Pay: $84,000.00 - $120,000.00 per hour

Why This Is a Great Opportunity

• Join a growing payroll services team where accuracy, client service, and problem solving are highly valued.
• Take ownership of payroll processing for a diverse group of business clients.
• Build deeper expertise in multi-state payroll, payroll taxes, year-end processing, and client onboarding.
• Enjoy some scheduling flexibility, with potential for shorter Fridays when workload allows.
• After becoming fully established in the role, there may be flexibility to work from home one day per week.
• Work alongside experienced accounting and financial professionals with opportunities to continue expanding your skills.

Location:

Waukesha, WI. This role is primarily on-site and will begin full time in the office, Monday through Friday. We offer some scheduling flexibility, with the possibility of one work-from-home day per week once fully established in the role.

Note:

Candidates should have 2+ years of hands‑on payroll processing experience, strong Excel, math, and critical‑thinking skills, and a post‑secondary degree. Prior administrative or management experience is a plus.

About Us

We are a growing accounting and financial advisory team that helps business owners gain greater clarity and confidence around payroll, accounting, tax planning, and financial decision‑making. We value responsive service, accuracy, collaboration, and building long‑term relationships with the businesses we support. Confidential Employer.

Job Description

• Process weekly, biweekly, and semimonthly payroll for multiple business clients.
• Review timesheets, new hires, terminations, deductions, garnishments, direct deposits, and payroll adjustments.
• Enter and verify employee payroll information while maintaining exceptional accuracy.
• Prepare payroll reports and reconcile payroll information.
• Support payroll tax filings, notices, amendments, W-2 processing, and other year‑end activities.
• Assist with multi‑state payroll and federal, state, and local payroll compliance.
• Respond to client questions and resolve payroll discrepancies efficiently and professionally.
• Assist with new client onboarding, payroll setup, and prior‑record reviews.
• Maintain confidential employee and client information.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Collaborate with accounting, tax, and administrative team members.

Qualifications

• 2+ years of payroll processing experience.
• Post‑secondary degree required.
• Strong Microsoft Excel and general Microsoft Office skills.
• Solid understanding of deductions, garnishments, payroll taxes, and year‑end payroll processing.
• Strong math, analytical, and critical‑thinking skills.
• Excellent attention to detail, organization, and time management.
• Strong communication and client service skills.
• Ability to manage multiple deadlines and confidential information professionally.
• Multi‑client or multi‑company payroll experience strongly preferred.
• Multi‑state payroll experience preferred.
• Execupay or similar payroll software experience is a plus.
• Prior administrative or management experience is a plus.

Why You Will Love Working Here

• You will have meaningful ownership rather than performing one small piece of the payroll process.
• You will work with a collaborative team that values dependable, high‑quality client service.
• You will gain exposure to a broad range of businesses and payroll situations.
• You will have opportunities to expand your payroll, compliance, accounting, and client‑facing expertise.
• You will join a team that values accuracy while still offering reasonable flexibility where possible.

JPC- 2212

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan