Payroll/Personnel Secretary - Custodial

Conroe Independent School District; Conroe (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Conroe Independent School District is seeking a Payroll/Personnel Secretary for the Custodial department to support the Coordinator of Custodial and maintain accurate payroll records.

The role requires meticulous data entry in Kronos, handling overtime reports, attendance, and new hire paperwork, while coordinating interviews and filing confidential information.

Qualifications

• Two years of secretarial work experience.
• High School Diploma or GED.
• Excellent communication skills.

Responsibilities

• Manage payroll data in Kronos for Custodial staff, including daily data entry and reports.
• Prepare overtime and employee count reports and maintain attendance records.
• Assist with payroll and absentee questions; process new hire paperwork.
• Maintain employee files and confidentiality; respond to inquiries from supervisors.
• Coordinate interviews, fingerprint appointments, and off-campus meeting rooms.
• Support department records, annual evaluations, and department communications.

Skills

Secretarial experience

Payroll data handling

Communication

Education

High School Diploma or GED

Job description

JOB STATUS: OPEN

POSTING DATE: 09/15/2026

CLOSING DATE: 09/30/2026 04:00 PM

POSTING NUMBER: 055135

LOCATION: Custodial Services South - 934

POSITION TITLE: Payroll/Personnel Secretary - Custodial

Job Description:

To assist the Coordinator of Custodial in the efficient management of the department and present a positive image to the staff and public.

Duties and Responsibilities:

• Manage payroll data in the Kronos system for employees of the Custodial Department, including but not limited to daily data entry, frequent correspondence to department supervisors and custodial leads, manual calculation of summer supplemental payroll, and finalize reports provided to the Payroll department.
• Prepare additional department data relating to Payroll Department (i.e. overtime reports, employee count report and employee campus locations).
• Maintain employee files and computer program updates including but not limited to recording and filing absences, rate increases, evaluation reports and memos for record.
• Assist department employees with payroll and absentee questions.
• Prepare all documentation for exiting employees.
• Compile information and process first report of injury for all department Workers’ Compensation injuries. Forward all subsequent documentation to Human Resources. Correspond with Human Resources and Texas Association of School Boards (TASB) representatives relating to employee injuries.
• Issue and assign work orders as needed.
• Issue internal purchase orders as needed by department staff.
• Schedule department interviews, coordinate completion of new hire paperwork, set up fingerprint appointments for new employees.
• Participate in job fairs for the department.
• Prepare yearly evaluations for the department.
• Maintain employee files.
• Participate in annual employee meeting.
• Assist with auction by taking pictures, listing auction, checking out items to purchasers, etc.
• Coordinate scheduling of meeting rooms at off campus locations.
• Schedule Coordinator’s meetings, appointments, and maintain his/her calendar.
• Receive incoming calls.
• Prepare correspondence for Coordinator.
• Daily attendance and attendance records.
• Compile data necessary for reports and forms for the administrators.
• Maintain office procedures in the building administration area.
• Respond to emergency calls as needed and be on-call/stand-by as assigned by supervisor.
• Other duties as assigned.
• Maintain confidentiality.

Experience:

• Two (2) years secretarial work experience

Qualifications:

• High School Diploma or GED

Special Knowledge/Skills:

• Communication - telephone, meeting staff and public

Contact Information:

Mental Demands/ Physical Demands/Environmental Factors: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Frequent prolonged and irregular hours. Moderate standing, bending, and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged used of computer.

Salary:

PAY GRADE: AS - 5 - Minimum hourly rate - $18.75