Payroll Operations & Compliance Specialist, Multi-State

frēijē Engineered Solutions Company; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement savings with company match

Job summary

frēijē Engineered Solutions Company is seeking a Payroll Operations Specialist to manage accurate, timely payroll for a multi-state workforce, ensuring compliance with federal, state, and local regulations.

You will oversee weekly payroll processing, timekeeping validation, special pay calculations, deductions, reconciliations, and reporting, partnering with HR, Finance, managers, and our external payroll provider (Paycor).

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• CPP (Certified Payroll Professional) certification preferred.
• 5+ years of payroll administration experience.
• Experience with Paycor or similar payroll/HRIS platform required.
• Demonstrated experience administering multi-state payroll tax assignments, withholding requirements, and payroll tax compliance.
• Advanced Microsoft Excel skills required, including data reconciliation, Pivot Tables, lookups, and reporting.
• Experience in construction or field-based workforce environments preferred.
• Prevailing wage experience strongly preferred.
• Experience reconciling benefits deductions and retirement plan feeds.

Responsibilities

• Manage weekly payroll processing for a multi-state workforce.
• Validate timekeeping and calculate special pay.
• Administer payroll deductions, reconciliations, and reporting.
• Ensure compliance with federal, state, and local regulations, including prevailing wage.
• Partner with HR, Finance, managers, and external payroll provider to support payroll accuracy.
• Maintain payroll systems and workflows within Paycor.

Skills

Advanced Excel

Multi-state payroll

Payroll reconciliation

Paycor experience

Audit/compliance

Education

Bachelor's degree in Accounting/Finance

Associate’s degree preferred

Tools

Paycor

HRIS platforms

Job description

frēijē Engineered Solutions Company is seeking a Payroll Operations Specialist to manage accurate, timely payroll for a multi-state workforce, ensuring compliance with federal, state, and local regulations.

You will oversee weekly payroll processing, timekeeping validation, special pay calculations, deductions, reconciliations, and reporting, partnering with HR, Finance, managers, and our external payroll provider (Paycor).