Payroll Operations Leader: Compliance & Systems Expert

Guardian Fleet Services; San Antonio (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental, Vision plans

401(k) Plan

Life and AD&D

Short Term Disability

Long-Term Disability

Hospital Indemnity

Cancer plan

Accident Insurance

Employee Assistance Program

Employee Referral Bonus

Job summary

Guardian Fleet Services is seeking a Payroll Manager to lead end-to-end payroll operations, ensuring accuracy and compliance across multiple states. The role collaborates with HR and Finance to drive process improvements and policy development.

The ideal candidate has 5+ years of payroll experience, including supervision, and a strong foundation in payroll systems such as Paycor, ADP, Paylocity, Workday, or UKG. This onsite position emphasizes accuracy, confidentiality, and timely reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 5+ years of payroll experience, including multi-state payroll, to include 2 years of managing payroll function.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements.
• Proven experience with payroll systems (e.g., Paycor, ADP, Paylocity, Workday, UKG).
• Excellent analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.

Responsibilities

• Oversee end-to-end payroll processing for all employees, including regular, supplemental, and off-cycle payrolls.
• Ensure accuracy of wages, deductions, garnishments, bonuses, and commissions.
• Maintain payroll records and ensure compliance with all applicable laws and company policies.
• Review and approve payroll reports, reconciliations, and journal entries.
• Stay current on payroll laws, tax regulations, and reporting requirements.
• Oversee timely submission of payroll taxes and filings.
• Prepare and review year-end documents such as W-2s and 1099s.
• Respond to audits and inquiries from internal teams or external agencies.
• Manage payroll systems, including configuration, upgrades, and integrations with HRIS and timekeeping platforms.
• Identify opportunities to streamline workflows and improve accuracy and efficiency.
• Develop and maintain payroll policies, procedures, and documentation in conjunction with HR and Accounting.

Skills

Payroll management

Multi-state payroll

Attention to detail

Analytical skills

Leadership

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Paycor

ADP

Paylocity

Workday

UKG

Job description

Guardian Fleet Services is seeking a Payroll Manager to lead end-to-end payroll operations, ensuring accuracy and compliance across multiple states. The role collaborates with HR and Finance to drive process improvements and policy development.

The ideal candidate has 5+ years of payroll experience, including supervision, and a strong foundation in payroll systems such as Paycor, ADP, Paylocity, Workday, or UKG. This onsite position emphasizes accuracy, confidentiality, and timely reporting.