Payroll Manager

Guardian Fleet Services; San Antonio (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

Medical, Dental, Vision plans

401(k) Plan

Life and AD&D

Short Term Disability

Long-Term Disability

Hospital Indemnity

Cancer plan

Accident Insurance

Employee Assistance Program

Employee Referral Bonus

Job summary

Guardian Fleet Services is seeking a Payroll Manager to lead end-to-end payroll operations, ensuring accuracy and compliance across multiple states. The role collaborates with HR and Finance to drive process improvements and policy development.

The ideal candidate has 5+ years of payroll experience, including supervision, and a strong foundation in payroll systems such as Paycor, ADP, Paylocity, Workday, or UKG. This onsite position emphasizes accuracy, confidentiality, and timely reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 5+ years of payroll experience, including multi-state payroll, to include 2 years of managing payroll function.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements.
• Proven experience with payroll systems (e.g., Paycor, ADP, Paylocity, Workday, UKG).
• Excellent analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.

Responsibilities

• Oversee end-to-end payroll processing for all employees, including regular, supplemental, and off-cycle payrolls.
• Ensure accuracy of wages, deductions, garnishments, bonuses, and commissions.
• Maintain payroll records and ensure compliance with all applicable laws and company policies.
• Review and approve payroll reports, reconciliations, and journal entries.
• Stay current on payroll laws, tax regulations, and reporting requirements.
• Oversee timely submission of payroll taxes and filings.
• Prepare and review year-end documents such as W-2s and 1099s.
• Respond to audits and inquiries from internal teams or external agencies.
• Manage payroll systems, including configuration, upgrades, and integrations with HRIS and timekeeping platforms.
• Identify opportunities to streamline workflows and improve accuracy and efficiency.
• Develop and maintain payroll policies, procedures, and documentation in conjunction with HR and Accounting.

Skills

Payroll management

Multi-state payroll

Attention to detail

Analytical skills

Leadership

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Paycor

ADP

Paylocity

Workday

UKG

Job description

We’re excited to announce an outstanding opportunity for a skilled and motivated Payroll Manager to join our growing team. As our company continues to expand, we’re looking for a detail-oriented professional who thrives in a fast-paced environment and is eager to make a meaningful impact. This role offers the chance to lead and enhance our payroll operations, ensure accuracy and compliance, and contribute to building scalable processes that support our ongoing success. If you’re passionate about payroll excellence and ready to take the next step in your career, we’d love to hear from you. *This position is onsite

Overview

The Payroll Manager oversees all payroll operations to ensure employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role manages payroll systems, leads payroll staff, partners closely with HR and Finance, and drives continuous improvement in payroll processes. Reports to the VP of Human Capital.

Key Responsibilities

Payroll Operations

• Manage end‑to‑end payroll processing for all employees, including regular, supplemental, and off‑cycle payrolls.
• Ensure accuracy of wages, deductions, garnishments, bonuses, and commissions.
• Maintain payroll records and ensure compliance with all applicable laws and company policies.
• Review and approve payroll reports, reconciliations, and journal entries.

Compliance & Reporting

• Stay current on payroll laws, tax regulations, and reporting requirements.
• Oversee timely submission of payroll taxes and filings.
• Prepare and review year‑end documents such as W‑2s and 1099s.
• Respond to audits and inquiries from internal teams or external agencies.

Systems & Process Improvement

• Manage payroll systems, including configuration, upgrades, and integrations with HRIS and timekeeping platforms.
• Identify opportunities to streamline workflows and improve accuracy and efficiency.
• Develop and maintain payroll policies, procedures, and documentation in conjunction with HR and Accounting.

Leadership & Collaboration

• Collaborate with Finance on budgeting, forecasting, and reconciliation activities.
• Provide exceptional customer service to employees regarding payroll questions.
• Train new managers on payroll processes and practices.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 5+ years of payroll experience, including multi‑state payroll, to include 2 years of managing payroll function.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements.
• Proven experience with payroll systems (e.g., Paycor, ADP, Paylocity, Workday, UKG).
• Excellent analytical, organizational, and problem‑solving skills.
• High level of accuracy and attention to detail.

Preferred

• CPP (Certified Payroll Professional) or FPC certification.
• Experience with UKG
• Experience with Smartsheet
• Familiarity with benefits administration and HRIS integrations.

Core Competencies

• Ethical practices, integrity and confidentiality
• Leadership and team development
• Process improvement mindset
• Strong communication and interpersonal skills
• Ability to work under tight deadlines
• Customer‑service orientation

Physical Requirements

• Ability to remain seated at a workstation for extended periods while reviewing data and processing payroll.
• Consistent use of hands and fingers for typing, data entry, and computer-based tasks.
• Visual acuity to read spreadsheets, reports, and digital information on screens.
• Occasional standing, walking, or lifting of light office materials (typically up to 10–15 lbs).
• Clear verbal communication for meetings, employee inquiries, and cross‑department collaboration.
• Capacity to work in a standard office environment with typical noise levels and ergonomic conditions.

Benefits Offered

• Paid Time Off & Paid Holidays
• Medical, Dental, & Vision Plans
• $15K Employer paid Life and AD&D
• 401(k) Plan
• Short Term Disability & Long-Term Disability
• Hospital Indemnity
• Cancer plan
• Accident Insurance
• Employee Assistance Program
• Employee Referral Bonus

EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications.