Payroll & Office Administrator – Flexible Schedule & PTO

Custom Print Graphics LLC; Niles (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

PTO

401(k)

Flexible schedule

Job summary

Custom Print Graphics LLC is seeking an Office, Customer Service & Payroll Administrator to manage payroll (Gusto) and day-to-day office operations in Illinois. You will process invoices, handle AP/AR, assist with customer inquiries, and support HR tasks while maintaining accurate records and confidentiality.

The role emphasizes organization, strong communication, and timely payroll delivery. A collaborative environment with benefits such as PTO, a 401(k), and flexible scheduling is offered.

Qualifications

• 2+ years in office administration, payroll, or AP/AR support.
• Hands-on payroll processing experience (Gusto, ADP, or similar).
• AP/AR experience: entering bills, processing payments, and applying customer payments.
• Experience with QuickBooks Online.

Responsibilities

• Process full-cycle payroll through Gusto, ensuring accuracy and on-time delivery each pay period.
• Review and reconcile timesheets, hours, overtime, and PTO before each run.
• Set up new hires and process terminations, including final pay per Illinois requirements.
• Maintain payroll records, deductions, garnishments, direct deposit, and 401(k) contributions (Guideline).
• Answer employee payroll and PTO questions, and support tax compliance, workers' comp audits, and year-end W-2s.
• Coordinate new-hire onboarding: paperwork, workspace setup, and system access.
• Collect and maintain employment documentation (I-9, W-4) and confidential personnel files.
• Track PTO and attendance, and help keep HR policies current.

Skills

Office administration

Payroll processing

AP/AR support

Customer service

Attention to detail

Confidential information handling

Tools

Gusto

ADP

QuickBooks Online

Excel

Job description

Custom Print Graphics LLC is seeking an Office, Customer Service & Payroll Administrator to manage payroll (Gusto) and day-to-day office operations in Illinois. You will process invoices, handle AP/AR, assist with customer inquiries, and support HR tasks while maintaining accurate records and confidentiality.

The role emphasizes organization, strong communication, and timely payroll delivery. A collaborative environment with benefits such as PTO, a 401(k), and flexible scheduling is offered.