Payroll Manager — Complex, Multi-State & Bargaining

Recruit Up, LLC; Charlotte (NC); On-site; USD 85,000 - 120,000; Full time

Job summary

Gridstone Holdings seeks a skilled Payroll Manager to lead payroll operations for bargaining and non-bargaining employees across multiple entities. You will ensure accurate, timely, and compliant payroll in line with company controls, laws, and collective bargaining requirements.

The role requires 5+ years of complex payroll experience, strong Excel skills, and the ability to supervise staff while collaborating with HR, Finance, and vendors.

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field.
• Minimum 5 years of progressively responsible payroll experience, including complex payroll administration and multi-state payroll.
• Strong knowledge of wage and hour requirements, payroll taxation, payroll reporting, and Microsoft Excel.
• Strong analytical, organizational, problem-solving, and deadline-management skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive employee information.

Responsibilities

• Oversee payroll processing for all Gridstone companies, ensuring accurate, timely, and compliant payroll for bargaining and non-bargaining employees.
• Review and approve payroll, including wages, hours, overtime, deductions, reimbursements, bonuses, employee changes, and off-cycle payments.
• Administer payroll requirements under collective bargaining agreements, including wage rates, premiums, deductions, overtime, and union contributions.
• Ensure compliance with wage and hour laws, payroll tax requirements, garnishments, certified payroll, prevailing wage, Davis-Bacon, and other applicable regulations.
• Research and resolve complex payroll discrepancies, employee questions, corrections, adjustments, and payroll tax or compliance matters.
• Supervise, train, and provide day-to-day direction to the Payroll Specialist, including deadlines, review procedures, quality controls, and coverage.
• Serve as payroll system administrator and subject-matter expert for payroll and timekeeping systems, configurations, integrations, reporting, and controls.
• Partner with Human Resources, Finance, Operations, IT, field leadership, vendors, tax providers, auditors, and agencies on payroll administration and reporting.
• Support year-end payroll activities, reconciliations, W-2 preparation, required reporting, payroll audits, and record maintenance.
• Identify opportunities to improve payroll processes, controls, standardized procedures, reporting, efficiency, and employee experience.

Skills

Payroll expertise

Multi-state payroll

Microsoft Excel

Analytical skills

Confidentiality

Team leadership

Education

Bachelor's degree in Accounting/Finance/HR/Business Admin

Tools

Payroll systems

Timekeeping systems

Job description

Gridstone Holdings seeks a skilled Payroll Manager to lead payroll operations for bargaining and non-bargaining employees across multiple entities. You will ensure accurate, timely, and compliant payroll in line with company controls, laws, and collective bargaining requirements.

The role requires 5+ years of complex payroll experience, strong Excel skills, and the ability to supervise staff while collaborating with HR, Finance, and vendors.