Payroll Manager / Bookkeeper

New Jersey School Boards Association; Colts Neck Township (NJ); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health/Dental

403(b)

Disability Insurance

Job summary

Colts Neck Township Schools in New Jersey is seeking an experienced Payroll Manager / Bookkeeper to lead the district’s payroll operations and support the Business Administrator. This full-time, 12-month position requires strong knowledge of payroll processes, compliance with NJ statutes, pensions, benefits, and accounting functions; Genesis SchoolFi is essential.

The role is confidential and works closely with the Business Office to ensure timely, accurate financial reporting.

Qualifications

• Bachelor's degree in a relevant discipline.
• Minimum of five years of relevant experience in a NJ public school district.
• Experience with Genesis SchoolFi is required.
• Knowledge of NJ statutes, GAAP, and district reporting.
• Proficiency with Microsoft Office, Homeroom, online banking, and Google apps.
• Excellent organizational, communication, and confidentiality skills.

Responsibilities

• Manage and coordinate the district’s payroll processes and procedures.
• Ensure accurate and timely payroll processing according to federal, state, and local requirements.
• Review and maintain payroll records, deductions, benefits, pensions, and related data.
• Identify and resolve payroll discrepancies and issues.
• Assist with monthly/annual accounting functions and financial reporting.
• Utilize Genesis SchoolFi and other systems to perform payroll and Business Office tasks.
• Maintain confidentiality and work with district staff to meet deadlines in a fast-paced environment.

Job description

PAYROLL MANAGER / BOOKKEEPER – CONFIDENTIAL
12-Month | Non-Certificated Position
Location: Business Office – Administration Building
Reports to: School Business Administrator and/or Designee
Salary Range: $70,000 – $80,000
Benefits: Health/Dental, 403(b), and Disability Insurance available

POSITION OVERVIEW

Colts Neck Township Schools is seeking an experienced, highly organized, and detail-oriented Payroll Manager / Bookkeeper to take primary responsibility for the district’s payroll operations while supporting the Business Administrator and Business Office with accounting and financial reporting functions.

The Payroll Manager / Bookkeeper will manage and coordinate the district’s payroll process from start to finish, ensuring that employees are paid accurately and timely and that all payroll-related processes comply with applicable federal, state, and local laws, regulations, district policies, and requirements. The position requires a strong understanding of payroll operations, attention to detail, sound judgment, and the ability to maintain confidentiality when handling sensitive employee and financial information.

In addition to overseeing payroll, the position will assist with monthly and annual accounting functions, financial reporting, and other Business Office responsibilities to ensure accurate and timely financial records.

KEY RESPONSIBILITIES

• Manage and coordinate the district’s payroll processes and procedures.
• Ensure accurate and timely payroll processing in accordance with applicable federal, state, and local requirements.
• Review and maintain payroll-related employee information, deductions, benefits, pensions, and other payroll records.
• Identify, research, and resolve payroll discrepancies and issues.
• Maintain accurate payroll records and ensure required payroll-related reporting and deadlines are met.
• Assist the Business Administrator and Business Office staff with monthly and annual accounting functions.
• Assist with financial reporting and the maintenance of accurate financial records.
• Utilize Genesis SchoolFi and other technology systems necessary to perform payroll and Business Office functions.
• Work collaboratively with Business Office staff and district personnel to address payroll and accounting-related matters.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive employee, payroll, and financial information.
• Manage multiple responsibilities and meet established deadlines in a fast-paced Business Office environment.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree from an accredited college or university in a relevant discipline.
• A minimum of five years of relevant experience is preferred, particularly within a New Jersey public school district, including experience with payroll, pensions, employee benefits, accounting, and related Business Office functions.
• Experience with Genesis SchoolFi is required. Knowledge of Asbury Park payroll software is helpful.
• Knowledge of financial accounting and reporting procedures consistent with New Jersey statutes, regulations, and GAAP requirements.
• Proficiency with Microsoft Office, NJDOE Homeroom systems, online banking, and Google applications.
• Excellent organizational skills and the ability to manage multiple priorities and meet deadlines.
• Strong interpersonal, written communication, analytical, and problem-solving skills.
• High degree of integrity, discretion, good judgment, and responsibility, particularly when handling confidential information.

Position available: Immediately
Application Deadline: October 30, 2026

EOE/AA