Leave Replacement Administrative Assistant

Sylvania; Union (NJ); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

NJ State Pension enrollment

Optional 403(b) retirement plan

Optional disability insurance

Job summary

The Township of Union Board of Education is seeking a Leave Replacement Administrative Assistant for September 2026 to December 2026. The role requires handling confidential information, coordinating schedules, and maintaining district records with high attention to detail.

The successful candidate will have a minimum of three years in a related secretarial role, excellent written and verbal communication skills, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of experience in a related secretarial or office position.
• Ability to interact with staff, parents/guardians, students and vendors at all levels.
• Maintain the highest level of confidentiality in district matters.
• Strong written and verbal communication and organizational skills.
• Proficiency in Microsoft Office Applications and Google Workspace or equivalent.
• Genesis/SchoolFi experience preferred.
• Ability to manage multiple tasks and deadlines in a fast-paced office.

Responsibilities

• Handles inquiries involving confidential or sensitive topics.
• Assembles confidential material, prepares summaries, and maintains files.
• Types correspondence, notices and reports and verifies accuracy.
• Schedules and coordinates appointments.
• Maintains records and files for administrators with proper security.
• Performs specialized assignments and other duties as assigned.

Skills

Confidentiality

Written communication

Verbal communication

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Genesis/SchoolFi

Job description

Board of Education

Leave Replacement Administrative Assistant

Anticipated Dates: September 2026 - December 2026

The Township of Union Board of Education is seeking a dedicated, knowledgeable, and qualified Leave Replacement Administrative Assistant

Qualifications:

1. High school diploma or equivalent training.


2. Have a minimum of three years of successful experience in a related secretarial or office position.


3. Must be able to communicate and interact with individuals at all levels of the organization including but not limited to staff, parents/guardians, students and outside vendors as deemed necessary.


4. Maintain the highest level of confidentiality in all district matters.


5. Evidence of strong written, verbal communication and organizational skills.


6. Be highly proficient in the use of current Microsoft Office Applications, Google Workspace or an equivalent computer program.


7. Experience in Genesis/SchoolFi preferred


8. Must be able to handle multiple tasks and deadlines in a fast-paced office environment with great attention to detail.


9. Meet such alternatives to the above qualifications as District Leadership may find appropriate and acceptable.

Performance Responsibilities:

1. Handles inquiries involving confidential or sensitive topics.


2. Assembles confidential material according to instructions, prepares summaries of documents, and maintains files.


3. Types correspondence, notices and reports, and verifies the accuracy of the work done.


4. Schedules and coordinates appointments.


5. Maintains records and files, ensuring that the material is properly marked, secured and accessible for immediate use by administrators.


6. Performs specialized assignments as required, including other tasks related to the efficient operation of the office as assigned.


7. Performs such other duties as may be assigned by District Leadership.

Salary Range:

$65,000 - $70,000 based on experience.

Benefits:

• Medical, dental and vision insurance


• Enrollment in the New Jersey State Pension and Health Benefits program


• Optional 403(b) retirement plan (employee funded)


• Optional disability insurance (employee funded)

Deadline is subject to change

AN EQUAL OPPORTUNITY EMPLOYER