Accounts Payable Specialist

West Orange Public Schools; West Orange (NJ); Presencial; USD 81.000 - 99.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical coverage (SHIF)

Dental coverage

SHIF benefits

Leave benefits

Descripción de la vacante

West Orange Public Schools in the Central Office seeks an Accounts Payable Specialist to manage district invoices, verify codes, match POs, and process payments in a timely manner. The role supports the Business Administrator and collaborates with vendors and staff.

Requirements include a Bachelor's degree in accounting or a related field, familiarity with government accounting and systems such as Systems 3000, PaySchools, Quicken, and strong Excel skills to meet board and payment cycle

Formación

• Experience in accounts payable, preferably in a school district or public sector setting.
• Familiarity with purchase order systems and government accounting procedures.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines tied to board meetings and payment cycles.
• Proficiency in financial software systems and Microsoft Excel.
• Strong communication and interpersonal skills for working with vendors, administrators, and staff.

Responsabilidades

• Review and process vendor invoices in accordance with district purchasing policies.
• Match invoices to approved purchase orders and receiving documentation.
• Verify account coding and ensure proper budget allocation.
• Prepare bill lists for Board of Education approval.
• Process payments (checks and electronic payments) following board authorization.
• Maintain vendor files, including W-9s and compliance documentation.
• Respond to vendor and staff inquiries regarding payments and purchase orders.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with month-end and year-end closing, including audit & 1099 preparation.
• Ensure compliance with state regulations, district policies, and internal controls.
• Support grant-related expenditures and track allowable costs where applicable.
• Coordinate with purchasing, payroll, and other departments within the business office.
• Assist with Student Activities and Accounts Receivable.

Conocimientos

Accounts payable experience

Attention to detail

Organizational skills

Deadline management

Communication skills

Interpersonal skills

Educación

Bachelor's degree in Accounting/Finance/Business Administration

Herramientas

Systems 3000

PaySchools

Quicken

Descripción del empleo

Position Type:
Business Office/Accounts Payable

Date Posted:
'); '8/6/2026

Location:
Central Office

Date Available:
08/01/2026

Closing Date:
11/02/2026

Experience in accounts payable, preferably in a school district or public sector setting

Familiarity with purchase order systems and government accounting procedures

Strong attention to detail and organizational skills

Ability to manage deadlines tied to board meetings and payment cycles

Proficiency in financial software systems and Microsoft Excel

Strong communication and interpersonal skills for working with vendors, administrators, and
staff

Knowledge of New Jersey public school finance regulations (if applicable)

Experience with systems such as Systems 3000, PaySchools, Quicken and/or similar school
financial software

Understanding of audit processes and state reporting requirements

Bachelor's Degree in Accounting, Finance, Business Administration, or a closely related field.

Qualified Purchasing Agent certification

Review and process vendor invoices in accordance with district purchasing policies

Match invoices to approved purchase orders and receiving documentation

Verify account coding and ensure proper budget allocation

Prepare bill lists for Board of Education approval

Process payments (checks and electronic payments) following board authorization

Maintain vendor files, including W-9s and compliance documentation

Respond to vendor and staff inquiries regarding payments and purchase orders

Reconcile vendor statements and resolve discrepancies in a timely manner

Assist with month-end and year-end closing, including audit & 1099 preparation

Ensure compliance with state regulations, district policies, and internal controls

Support grant-related expenditures and track allowable costs where applicable

Coordinate with purchasing, payroll, and other departments within the business office

Assist with Student Activities and Accounts Receivable

Organizational Responsibilities

Reports to: Business Administrator/ Board Secretary

Supervises: N/A

Terms of Employment

8/1/2026 to 6/30/2027

Salary: $90,165.00

Full time employees receive medical and prescription drug coverage through Aetna and Express Scripts via the School Health Insurance Fund (SHIF), and dental coverage through Delta Dental. Benefits begin on the first working day; employee contributions are required per Chapters 44 and 78. Sick, Personal, Vacation, Bereavement included per contract negotiations.

Job Goals

The Accounts Payable Specialist supports the School Business Administrator by managing the district's accounts payable process, ensuring all invoices are accurate, properly approved, and paid in accordance with district policies, state regulations, and board procedures. This role is essential to maintaining financial integrity and strong relationships with vendors and staff.

Qualifications

• Experience in accounts payable, preferably in a school district or public sector setting
• Familiarity with purchase order systems and government accounting procedures
• Strong attention to detail and organizational skills
• Ability to manage deadlines tied to board meetings and payment cycles
• Proficiency in financial software systems and Microsoft Excel
• Strong communication and interpersonal skills for working with vendors, administrators, and
  staff

Preferred Qualifications

• Knowledge of New Jersey public school finance regulations (if applicable)
• Experience with systems such as Systems 3000, PaySchools, Quicken and/or similar school
  financial software
• Understanding of audit processes and state reporting requirements
• Bachelor's Degree in Accounting, Finance, Business Administration, or a closely related field.
• Qualified Purchasing Agent certification

Performance Responsibilities

Key Responsibilities

• Review and process vendor invoices in accordance with district purchasing policies
• Match invoices to approved purchase orders and receiving documentation
• Verify account coding and ensure proper budget allocation
• Prepare bill lists for Board of Education approval
• Process payments (checks and electronic payments) following board authorization
• Maintain vendor files, including W-9s and compliance documentation
• Respond to vendor and staff inquiries regarding payments and purchase orders
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist with month-end and year-end closing, including audit & 1099 preparation
• Ensure compliance with state regulations, district policies, and internal controls
• Support grant-related expenditures and track allowable costs where applicable
• Coordinate with purchasing, payroll, and other departments within the business office
• Assist with Student Activities and Accounts Receivable