Senior Accounts Payable Specialist

Hackensack Public Schools; Hackensack (NJ); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Health benefits

Pension benefits

Job summary

Hackensack Public Schools seeks a Senior Accounts Payable Specialist to manage, verify, and process district bills, invoices, and monthly vouchers under the School Business Administrator to ensure timely, accurate payments and strict compliance with New Jersey public school accounting standards.

The role requires 7–10 years in accounts payable, strong Excel and finance software skills, and meticulous, deadline-driven work.

Qualifications

• Education: High school diploma or equivalent required.
• An Associate's degree in Accounting, Finance, or Business Administration is preferred; however, equivalent professional experience may be substituted on a year-for-year basis.

Responsibilities

• Invoice & Claim Processing
• Review, verify, and process all district invoices, purchase orders, and monthly voucher packages for accuracy and proper authorization.
• Prepare Monthly Board Reports and compile the comprehensive monthly bills list for Board review and approval.
• Vendor management as primary contact for inquiries, reconcile monthly statements, and resolve billing discrepancies.
• Compliance & Audit Support to ensure disbursements comply with NJ laws, district policies, and GAAP.
• Maintain organized physical and digital financial records for annual audits.
• Collaborate with the School Business Administrator and department heads to track POs and monitor budgets.

Skills

Meticulous

Organized

Reliable

Attention to detail

Mathematical skills

Education

High school diploma or equivalent

Associate's degree in Accounting/Finance/Business Admin

Tools

CSI

Genesis

Systems 300

CDK

Excel

Job description

• Position Type: Finance / Business / Human Resources/ Accounts Payable
• Date Posted: 10/8/2026
• Location: 191 Second Street, Hackensack, New Jersey 07601
• Date Available: 12/01/2026

HACKENSACK PUBLIC SCHOOLS

SENIOR ACCOUNTS PAYABLE SPECIALIST

2026 - 2027 SCHOOL YEAR

Title: Senior Accounts Payable Specialist

Job Description:

This critical role is directly responsible for managing, verifying, and processing all district bills, vendor invoices, and financial claims on a monthly basis. Operating under the direct supervision of the School Business Administrator, the successful candidate ensures the district's financial obligations are met accurately, transparently, and in strict compliance with New Jersey public school accounting regulations.

Key Responsibilities:

• Invoice & Claim Processing
• Review, verify, and process all district invoices, purchase orders, and monthly voucher packages for accuracy and proper authorization.
• Prepare Monthly Board Reports and compile the comprehensive monthly bills list for review and approval by the Board of Education.
• Vendor Management as the primary point of contact for vendor inquiries, reconcile monthly statements, and resolve billing discrepancies in a professional manner.
• Compliance & Audit Support to ensure all disbursements comply with New Jersey public purchasing laws, district policies, and standard GAAP practices.
• Maintain organized physical and digital financial records for annual audit preparation.
• Work in collaboration with the School Business Administrator and department heads to track purchase orders and monitor budgetary accounts.

Qualifications & Requirements:

Education: High school diploma or equivalent required. An Associate's degree in Accounting, Finance, or Business Administration is preferred; however, equivalent professional experience may be substituted for the education requirement on a year-for-year basis.

Experience

Minimum of 7-10 years of experience in accounts payable or governmental bookkeeping. Prior experience in a New Jersey public school distract or municipal setting is strongly preferred.

Technical Skills

Proficiency in financial accounting software (e.g. CSI, Genesis, Systems 300, CDK) and Microsoft Office suite (especially Excel).

Core Competencies

Meticulous, organized, reliable, exceptional attention to detail, strong mathematical skills, and the ability to meet strict monthly deadlines.

Must clear a criminal history background check (NJ Department of Education fingerprinting) and provide proof of U.S. citizenship of legal resident alien status.

Working Conditions:

Full-Time 12-Month Position; Monday through Friday 8:00 am - 4:00 pm; District Central Office located at 191 Second Street, Hackensack, NJ

Salary/Benefits:

Negotiable; Competitive, based on experience; includes comprehensive state health and pension benefits

Selection Procedure:

Applications will be reviewed and interviews conducted, followed by recommendations made to the Acting Superintendent for Board approval.