Supervising Payroll Clerk SY 2026-27 (NBOE)

Newark Public Schools; Newark (NJ); On-site; USD 63,000 - 80,000; Full time

Job summary

The Newark Board of Education is seeking a Supervising Payroll Clerk for the Office of Payroll. The role involves directing payroll and payroll/personnel functions, supervising staff, and ensuring accurate payroll processing and compliance with regulations.

Responsibilities include supervising staff, preparing regular and overtime payrolls, and coordinating with internal and external units. Strong knowledge of payroll procedures and English communication are essential, with a focus on accuracy

Qualifications

• Three (3) years of experience in work involving payroll processing or payroll and personnel work.
• Appointee will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the duties of the position.

Responsibilities

• Independently consults with representatives of the internal or external units or agencies to exchange information, discuss problems, and develop solutions.
• Supervises, and/or reviews and checks payroll or payroll and personnel records, statements, documents, certificates, US Savings Bond registers, or time and attendance records.
• Provides assignments and instructions to Payroll Clerks and other clerical employees, and supervises the performance of their work.
• Prepares and checks regular, supplemental and overtime payrolls; adds or deletes employees as required; makes other appropriate changes such as union deductions, taxes, charities, pension and savings bonds.
• Trains new employees to perform the work of the unit.
• Supervises the establishment and maintenance of the records and files.

Skills

Payroll procedures

Staff supervision

Arithmetic calculations

English communication

Office methods

Job description

ROGER LEÓN, SUPERINTENDENT

SUPERVISING PAYROLL CLERK

Office of Payroll

(Pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Supervising Payroll Clerk within the Office of Payroll.

NEWARK BOARD OF EDUCATION

HUMAN RESOURCE SERVICES

765 BROAD STREET, NEWARK, NEW JERSEY 07102

DEFINITION

Under the direction of a higher level supervisory official in a state department, institution or agency, of less than 500 employees, or a local jurisdiction, plans, directs and supervises the overall work involved with payroll or payroll/personnel functions, for an organization; or, in a department or agency of more than 1500 employees under the general supervision of a Supervisor of Personnel Records and Payroll Processing I or II, supervises the work of a major functional unit involved in payroll preparation or payroll/personnel functions. Supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties.

NOTE: The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Qualifications And Requirements

• Three (3) years of experience in work involving payroll processing or payroll and personnel work.
• Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the duties of the position.

Basic Functions And Responsibilities

• Independently consults with representatives of the internal or external units or agencies to exchange information, discuss problems, and develop solutions.
• Supervises, and/or reviews and checks payroll or payroll and personnel records, statements, documents, certificates, US Savings Bond registers, or time and attendance records.
• Provides assistance in the completion of forms.
• Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
• Supervises and/or computes overtime, emergency rates, and leaves of absence requiring the interpretation and application of relevant rules and regulations.
• Assists in developing procedures and routines for the payroll or payroll and personnel work of the unit in accordance with established regulations; makes revisions in operating methods as may be required.
• Prepares and checks regular, supplemental and overtime payrolls; adds or deletes employees as required; makes other appropriate changes such as union deductions, taxes, charities, pension and savings bonds.
• Provides assignments and instructions to Payroll Clerks and other clerical employees, and supervises the performance of their work.
• Participates in resolving problems.
• Processes or supervises the processing of pension membership applications, beneficiary changes, retirement, loan applications, and insurance applications and changes.
• Keeps the supervisor and/or management informed of relevant deadlines, changes in rules and regulations, and related pertinent information.
• Consults with representatives of the Department of the Treasury or other outside agencies to exchange information and discuss problems related to payroll rules and standards.
• Provides recommendations in the development of new and revised personnel and/or payroll policies and procedures.
• Trains new employees to perform the work of the unit.
• Compiles data and information on payroll matters.
• Interprets and applies new or revised payroll and personnel regulations.
• Receives and responds to inquiries.
• Calculates salaries, deductions, and related items.
• Completes requests for wage and separation information.
• Prepares correspondence and reports.
• Supervises staff who assist and provides assistance to employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
• Will be required to work with and maintain a computer terminal and/or word processing equipment.
• Keeps abreast of changes in rules and regulations.
• Operates various office machines such as adding machines, calculating machines, and copying machines.
• Supervises the establishment and maintenance of the records and files.
• Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
• Perform other duties and tasks assigned by supervisor.

Knowledge And Abilities

• Knowledge of relevant rules and regulations concerning salary increments, bonuses, and authorized deductions.
• Knowledge of office methods, practices, routines, and equipment.
• Knowledge of payroll procedures.
• Knowledge of the methods used to calculate deductions and salary adjustments.
• Ability to process and supervise the processing of personnel forms.
• Ability to provide assignments and instructions to Payroll Clerks and other clerical employees of the unit and supervise the performance of their work.
• Ability to prepare and supervise the preparation of payrolls.
• Ability to perform arithmetic calculations.
• Ability to prepare reports and correspondence.
• Ability to read and interpret regulations and apply them to specific situations.
• Ability to compile data and other information.
• Ability to supervise adjustments to payroll deductions.
• Ability to supervise the calculation of payroll deductions for retirement, withholding taxes, the purchase of United States Savings Bonds, and health insurance
• Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Reports To

Director of Payroll

Salary, Employment Period and Union Affiliation

• Salary: $63,623 79,620*
• Employment Period: Twelve (12) Months
• Union Affiliation: Local 32
• Pending salary negotiations

In an effort to attract and retain staff, NBOE offers competitive compensation and comprehensive benefits for all full-time staff. Offerings include Medical and Prescription Drug plans, employer-paid Dental and Vision coverage, an array of Wellness and Voluntary benefits programs, and paid time off; all employees receive paid Personal and Sick days, as well as Vacation days for 12-month employees. For details, please go to https://nboehrs.com/

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER