Payroll Manager

Halmar International; New York (NY); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Medical benefits

Tuition reimbursement

401k vesting upon hire

Job summary

Halmar International is seeking a Payroll Manager to lead the project payroll team for a New York civil construction project. You will oversee weekly payroll processing, quarterly payroll tax filings, and W-2 preparation, ensuring compliance with NY labor law and prevailing wage requirements.

The role partners with the Corporate Payroll Manager and project leadership to maintain accurate payroll records and timely reporting, including local NY withholdings and union remittances.

Qualifications

• 10+ years of payroll experience in civil/heavy construction.
• 2+ years supervising payroll staff.
• Experience with quarterly payroll tax filings and W-2.
• Knowledge of NY union payroll, prevailing wage, certified payroll.
• Attention to detail and ability to meet weekly payroll deadlines.
• Experience with NY public works projects and OCIP reporting.
• Advanced Excel skills.

Responsibilities

• Lead, train, and supervise the project payroll team, assigning work and reviewing output for accuracy.
• Serve as the primary payroll contact for project staff, field supervisors, and union representatives.
• Oversee weekly union payroll for the project from timecard collection through final processing.
• Ensure compliance with New York labor law, union agreements, prevailing wage, and certified payroll requirements.
• Prepare and file yearly and quarterly federal and state payroll tax returns, including Forms 940, 941, NYS-45, and MTA-305, and reconcile tax liabilities.
• Prepare, review, and distribute annual W-2s
• Manage New York specific withholdings, including NYC and Yonkers local taxes, Paid Family Leave, and Disability Benefits
• Prepare union benefit and fringe reports and remit contributions to union funds
• Maintain union pay rates, fringes, deductions, and annual rate updates
• Reconcile payroll to the general ledger
• Manage payroll related onboarding, including new hire packets and I-9 employment verification
• Coordinate employee layoffs and separations in accordance with union requirements and New York final pay rules
• Support payroll, tax, and union audits
• Other duties as assigned

Skills

Payroll management

Team supervision

Tax filings

W-2 preparation

Advanced Excel

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Excel

Job description

The Payroll Manager leads the payroll team for a New York civil construction project and is responsible for accurate, compliant union payroll from timecard through year end. This role oversees weekly payroll processing, quarterly payroll tax filings, and W-2 preparation, ensuring compliance with New York labor law, collective bargaining agreements, prevailing wage, and certified payroll requirements. The position partners closely with the Corporate Payroll Manager and project leadership.

Key Responsibilities:

• Lead, train, and supervise the project payroll team, assigning work and reviewing output for accuracy
• Serve as the primary payroll contact for project staff, field supervisors, and union representatives
• Oversee weekly union payroll for the project from timecard collection through final processing
• Ensure compliance with New York labor law, union agreements, prevailing wage (NYS Labor Law Article 8), and certified payroll requirements
• Prepare and file yearly and quarterly federal and state payroll tax returns, including Forms 940, 941, NYS-45, and MTA-305, and reconcile tax liabilities
• Prepare, review, and distribute annual W-2s
• Manage New York specific withholdings, including NYC and Yonkers local taxes, Paid Family Leave, and Disability Benefits
• Prepare union benefit and fringe reports and remit contributions to union funds
• Maintain union pay rates, fringes, deductions, and annual rate updates
• Reconcile payroll to the general ledger
• Manage payroll related onboarding, including new hire packets and I-9 employment verification
• Coordinate employee layoffs and separations in accordance with union requirements and New York final pay rules
• Support payroll, tax, and union audits
• Other duties as assigned

Qualifications:

• 10 plus years of payroll experience in civil or heavy construction, including 2 plus years supervising payroll staff
• Experience preparing quarterly payroll tax filings and W-2
• Working knowledge of New York union payroll, prevailing wage, and certified payroll
• Experience with union benefit reporting and fund remittances
• Strong attention to detail and ability to meet weekly payroll deadlines

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field
• Experience with New York public works projects
• Experience with OCIP reporting
• Advanced Excel skills

More than six decades, Halmar International has earned its respected position as one of the leading heavy civil construction contractors by delivering some of the most complex transit, rail, bridge, highway and aviation projects around the country. Halmar is fully integrated with its affiliate and partner company ASTM North America, and together bring complete Design, Build, Finance, Operate and Maintain services through a common platform.

Halmar International offers a fantastic employee benefits package including 100% company paid medical benefits, tuition reimbursement and immediate vesting on 401k matching contributions upon hire.

“Halmar International is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.”