Senior Payroll Manager - NY Civil Construction

Halmar International; New York (NY); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Medical benefits

Tuition reimbursement

401k vesting upon hire

Job summary

Halmar International is seeking a Payroll Manager to lead the project payroll team for a New York civil construction project. You will oversee weekly payroll processing, quarterly payroll tax filings, and W-2 preparation, ensuring compliance with NY labor law and prevailing wage requirements.

The role partners with the Corporate Payroll Manager and project leadership to maintain accurate payroll records and timely reporting, including local NY withholdings and union remittances.

Qualifications

• 10+ years of payroll experience in civil/heavy construction.
• 2+ years supervising payroll staff.
• Experience with quarterly payroll tax filings and W-2.
• Knowledge of NY union payroll, prevailing wage, certified payroll.
• Attention to detail and ability to meet weekly payroll deadlines.
• Experience with NY public works projects and OCIP reporting.
• Advanced Excel skills.

Responsibilities

• Lead, train, and supervise the project payroll team, assigning work and reviewing output for accuracy.
• Serve as the primary payroll contact for project staff, field supervisors, and union representatives.
• Oversee weekly union payroll for the project from timecard collection through final processing.
• Ensure compliance with New York labor law, union agreements, prevailing wage, and certified payroll requirements.
• Prepare and file yearly and quarterly federal and state payroll tax returns, including Forms 940, 941, NYS-45, and MTA-305, and reconcile tax liabilities.
• Prepare, review, and distribute annual W-2s
• Manage New York specific withholdings, including NYC and Yonkers local taxes, Paid Family Leave, and Disability Benefits
• Prepare union benefit and fringe reports and remit contributions to union funds
• Maintain union pay rates, fringes, deductions, and annual rate updates
• Reconcile payroll to the general ledger
• Manage payroll related onboarding, including new hire packets and I-9 employment verification
• Coordinate employee layoffs and separations in accordance with union requirements and New York final pay rules
• Support payroll, tax, and union audits
• Other duties as assigned

Skills

Payroll management

Team supervision

Tax filings

W-2 preparation

Advanced Excel

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Excel

Job description

Halmar International is seeking a Payroll Manager to lead the project payroll team for a New York civil construction project. You will oversee weekly payroll processing, quarterly payroll tax filings, and W-2 preparation, ensuring compliance with NY labor law and prevailing wage requirements.

The role partners with the Corporate Payroll Manager and project leadership to maintain accurate payroll records and timely reporting, including local NY withholdings and union remittances.