Payroll Manager

Sylvania; Easton (CT); On-site; USD 85,000 - 95,000; Full time

Job summary

Sylvania is seeking a Payroll Manager to lead payroll operations across three districts. You will ensure accurate, complete and on-time payroll processing, supervise the Payroll Clerk, and collaborate with Finance and HR on compensation, timekeeping and benefits.

Expertise with ADP and strong controls are essential. Requirements include a bachelor’s degree or equivalent payroll experience, 5+ years in payroll or related finance, and proficiency in Excel and Google Sheets.

Qualifications

• Bachelor’s degree or equivalent combination of education and payroll experience.
• Minimum five years of payroll, accounting or related financial experience.
• Knowledge of payroll processing, tax withholding, reconciliation and internal controls.
• Strong analytical, organizational, technology and problem-solving skills.
• Proficiency with Microsoft Excel and Google Sheets.
• Excellent communication and customer-service skills.

Responsibilities

• Manage regular, supplemental and correction payrolls for the three districts.
• Review salaries, hourly pay, stipends, overtime, differentials and other compensation for accuracy.
• Develop and maintain pre-payroll verification and post-payroll reconciliation procedures.
• Review payroll registers, taxes, deductions and adjustments and promptly resolve discrepancies.
• Serve as the district’s primary operational expert for ADP, including processing, reporting and troubleshooting.
• Work with ADP representatives to resolve system and processing issues.
• Supervise and support the Payroll Clerk and establish clear workflows, deadlines, controls and backup procedures.
• Interpret payroll provisions of collective bargaining agreements, employment contracts and salary schedules.
• Collaborate with Human Resources to ensure salary, timekeeping, benefits and employee changes are accurately reflected in payroll.
• Oversee federal and state tax withholding, FICA, W-2s and required payroll reporting.
• Coordinate payroll deductions and reporting for Connecticut TRB, MERS and other retirement programs.
• Work with Finance and Accounts Payable to reconcile and fund pension contributions.
• Respond to employee questions regarding compensation, deductions, taxes, retirement contributions and corrections.
• Maintain accurate payroll records, confidentiality and written payroll procedures.
• Perform other payroll and finance-related duties as assigned.

Skills

Analytical skills

Organizational skills

Problem-solving

Communication skills

Technology skills

Education

Bachelor's degree in accounting, finance, business administration, human resources or related field

Tools

Microsoft Excel

Google Sheets

ADP

Job description

Position: Payroll Manager
Reports To: Assistant Superintendent of Finance, Operations and Technology
Supervises: Payroll Clerk
Schedule: Full-Time, 12-Month Position
Salary Range: $ 85,000–95,000, commensurate with experience

POSITION SUMMARY

The Easton, Redding and Region 9 School Districts seek an experienced and detail-oriented Payroll Manager to lead payroll operations and ensure employees are paid accurately, completely and on time.

The Payroll Manager oversees payroll processing, verification, reconciliation, compliance and internal controls; supervises the Payroll Clerk; and works closely with Finance and Human Resources to ensure accurate compensation, timekeeping, benefits and employee information.

ESSENTIAL RESPONSIBILITIES

• Manage regular, supplemental and correction payrolls for the three districts.
• Review salaries, hourly pay, stipends, overtime, differentials and other compensation for accuracy.
• Develop and maintain pre-payroll verification and post-payroll reconciliation procedures.
• Review payroll registers, taxes, deductions and adjustments and promptly resolve discrepancies.
• Serve as the district’s primary operational expert for ADP, including processing, reporting and troubleshooting.
• Work with ADP representatives to resolve system and processing issues.
• Supervise and support the Payroll Clerk and establish clear workflows, deadlines, controls and backup procedures.
• Interpret payroll provisions of collective bargaining agreements, employment contracts and salary schedules.
• Collaborate with Human Resources to ensure salary, timekeeping, benefits and employee changes are accurately reflected in payroll.
• Oversee federal and state tax withholding, FICA, W-2s and required payroll reporting.
• Coordinate payroll deductions and reporting for Connecticut TRB, MERS and other retirement programs.
• Work with Finance and Accounts Payable to reconcile and fund pension contributions.
• Respond to employee questions regarding compensation, deductions, taxes, retirement contributions and corrections.
• Maintain accurate payroll records, confidentiality and written payroll procedures.
• Perform other payroll and finance-related duties as assigned.

QUALIFICATIONS

Required

• Bachelor’s degree in accounting, finance, business administration, human resources or related field, or an equivalent combination of education and substantial payroll experience.
• Minimum five years of progressively responsible payroll, accounting or related financial experience.
• Knowledge of payroll processing, tax withholding, reconciliation and internal controls.
• Strong analytical, organizational, technology and problem-solving skills.
• Proficiency with Microsoft Excel and Google Sheets.
• Excellent communication and customer-service skills.

Preferred

• Experience supervising payroll staff.
• Connecticut public school, municipal or public-sector payroll experience.
• ADP experience strongly preferred.
• Knowledge of Connecticut TRB and MERS.
• Experience interpreting collective bargaining agreements and processing unionized payroll.
• Experience with multiple employee groups, salary schedules, stipends and overtime.
• Payroll or related professional certification.

The Easton, Redding and Region 9 School Districts are equal opportunity employers.