Payroll Clerk

Amesbury Public Schools; Amesbury (MA); On-site; USD 65,000 - 70,000; Full time

Job summary

Amesbury Public Schools in Amesbury, MA seeks a Payroll Clerk to manage accurate and timely payroll for teachers and staff. Immediate starting date with full-time schedule and competitive salary.

The role reports to the Director of Finance and Operations and requires 3–5 years payroll experience, proficiency in Google Suite and Microsoft Office, and a Bachelor degree preferred. Candidates must be a US resident or eligible to work in the US.

Qualifications

• 3–5 years of payroll experience.
• Proficiency in Google Suite and Microsoft Office (Excel, Word).
• Understanding of accounting principles and basic math.

Responsibilities

• Payroll Processing: Accurate and timely payroll for all district employees (salaried, hourly, substitutes).
• Data entry for hours worked, salary adjustments, stipends, overtime, and retroactive payments.
• Management of payroll deductions, tax withholdings, and garnishments.

Skills

Payroll experience

Google Suite

Microsoft Office (Excel/Word)

Discretion & confidentiality

Time management

Education

Bachelor degree preferred

Tools

Google Suite

Microsoft Office

Job description

Payroll Clerk

Amesbury Public Schools Amesbury Public Schools - Amesbury, Massachusetts Open in Google Maps

Job Details

Job ID: 5934005

Application Deadline: Oct 05, 2026 11:59 PM (UTC)

Posted: Sep 21, 2026 12:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-time

Salary: $65,000 to $70,000 Per Year

Job Categories:

Organization-level Positions > Grants Monitor

Support Staff > Accounting/Bookkeeping

Support Staff > Clerical

Job Description

Job Summary: This role is responsible for the accurate and timely processing of payroll for a diverse workforce, including teachers, administrators, and support staff.

Supervision: Director of Finance and Operations

Essential Duties & Responsibilities:

Payroll Processing:

• Accurate and timely processing of payroll for all district employees (salaried, hourly, and substitutes)
• Data entry for hours worked, salary adjustments, stipends, overtime, and retroactive payments
• Management of payroll deductions, tax withholdings, and garnishments
• Coordinate payroll input of new hires

Compliance & Reporting:

• Ensuring compliance with Massachusetts wage and hour laws, federal regulations, and collective bargaining agreements
• Preparation and submission of retirement reports to MTRS (Massachusetts Teachers Retirement System)
• Support for internal and external audits by preparing documentation.
• Processing 403(b) contributions and W2 distribution

Leave & Benefits Management:

• Maintaining and reconciling leave balances, including FMLA, sick, personal, and vacation time
• Collaborating with HR on benefits administration and open enrollment

Employee Support:

• Serving as the primary contact for employee inquiries regarding pay, taxes, and direct deposit
• Processing employment and wage verifications

Grant Management (Under the Office of Teaching & Learning):

• Support with Grant Funding Compliance & Budget Management
• Assist in procurement of good & services in Softright & GEM$

Job Requirements

• Recommended Minimum Qualifications Experience: 3-5 years of payroll experience Technical Proficiency:
  • Proficiency in Google Suite and Microsoft Office (Excel, Word)
  • Understanding of accounting principles and basic mathematical calculations
  Core Competencies:
  • High level of discretion and the ability to maintain strict confidentiality
  • Extreme attention to detail and accuracy
  • Strong organizational and time-management skills to meet strict deadlines
  • Excellent interpersonal and verbal/written communication skills
  • Ability to work both independently and collaboratively within a fast-paced environment
  Work Environment
  • Standard office setting involving prolonged periods of sitting and computer work
  • Must be able to handle a high volume of data and frequent interruptions
  • Occasional requirement to work beyond regular school hours to complete necessary tasks
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The City of Amesbury is an Equal Opportunity Employer. The City of Amesbury does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, age, genetic information, national origin, ancestry, disability, veteran status or membership in the armed services, marital status or any other protected category under federal or state law.
• At least 3 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Daniel Grayton
• 5 highland st
• Amesbury, Massachusetts 01913
• Phone: [phone]
• Email: [e-mail]