Payroll Clerk (Three-Shift Operations)

JobAps; Hartford (CT); Hybrid; USD 48,000 - 65,000; Full time

Job summary

The State of Connecticut, Department of Children and Families (DCF) is seeking a Payroll Clerk (Three-Shift Operations) in Hartford, CT. The role reports to a Payroll Officer and involves biweekly payroll preparation, timecard review, and master file postings for a 24/7 operation with varied schedules.

Minimum qualifications include four years of experience in payroll or related clerical work involving finances, with preference for familiarity with CORE-CT/PeopleSoft and UKG-Pro.

Qualifications

• Knowledge of payroll terminology, practices and procedures; basic accounting and bookkeeping principles.
• Skills: interpersonal skills; oral and written communication.
• Ability to read, understand and apply contract guidelines and regulations; maintain records and files.
• Operate office equipment including computers, tablets, and other electronic devices.

Responsibilities

• Prepare biweekly regular, overtime, and supplemental payrolls.
• Review timecards and timesheets for accuracy and completeness; post hours to master payroll cards.
• Post changes to master files; process new hires, terminations, and payroll adjustments.
• Calculate gross wages and prepare deduction worksheets; balance prelists for Central Payroll.

Skills

Payroll knowledge

Interpersonal skills

Oral and written communication

Arithmetic and computations

Office software proficiency

Education

High school diploma or GED

Tools

CORE-CT/PeopleSoft

UKG-Pro Time & Attendance

Excel

Word

Job description

Introduction

The State of Connecticut, Department of Children and Families (DCF), Fiscal Services Division is seeking to fill a Payroll Clerk (Three-Shift Operations) position located in Hartford, CT. This position is open to current state employees. If you have four (4), or more years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances, we’d love to hear from you!

POSITION HIGHLIGHTS

LOCATION: Hybrid | Central Office, 505 Hudson Street (Hartford, CT)

SHIFT: Full-time | first shift

SCHEDULE: 8:30 AM - 5:00 PM | 40 hours per week

NOTE: This position is open to current employees of the State of Connecticut

BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT

As a state employee, you will receive benefits, including:

• State Employee Retirement System;
• A variety of medical and dental plans;
• Sick and personal leave;
• The State of CT is an eligible Public Services Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.

Visit the State Employee Benefits Overview page to learn more!

In addition, the State puts an emphasis on:

• Providing limitless opportunities;
• Hiring for diverse and fresh perspectives;
• Performing meaningful work and;
• Encouraging a healthy work/life balance!

Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here.

YOUR ROLE

The successful candidate in this position will report to a Payroll Officer and have responsibility for preparing biweekly regular, overtime and supplemental payrolls; reviewing employee timecards and timesheets for accuracy and completeness; and posting changes and/or adjustments to master files. The position will also be responsible for processing a three-shift, 24/7 operation with varying schedules and pay rules.

ABOUT US

DCF has a mission to work together with families and communities so that children can grow up healthy, safe, smart, and strong.

We are an ambitious team dedicated to making a difference, engaging in meaningful work that positively impacts children and families. Together, we collaborate with a diverse group of professionals and community partners, encouraging connections that drive success. We benefit from professional growth opportunities and a nurturing work environment that supports our development.

As a forward-thinking organization, we value innovation and excellence, striving to make a lasting impact in everything we do.

START WITH US. STAY WITH US. GROW WITH US.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. Please include any related endorsements and/or certification and licensure credential details within your application. Be sure to select all locations you are interested in and commutable to.

This employer may participate in E-Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies.

Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Samantha Rivera at [e-mail].

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Departments of Children and Families, Correction, Developmental Services, Emergency Services and Public Protection, Mental Health and Addiction Services, and Veterans Affairs this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and for independently performing various payroll support activities.

EXAMPLES OF DUTIES

• Prepares biweekly regular, overtime, and supplemental payrolls;
• Reviews employee timecards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
• Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g., new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
• Calculates gross wages;
• Notes deductions on worksheets and deduction summary sheets;
• Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data or codes standard payroll action forms in conjunction with computerized payroll system;
• Prepares and totals various deduction worksheets, e.g., credit union, medical and/or insurance providers, etc.;
• Prepares and submits summary sheets and transmittal certificates or detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
• Verifies check register and printouts from Central Payroll against worksheets and records;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
• Calculates and processes retroactive payments, collective bargaining increases and annual increments;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Verifies provider checks issued by Office of State Comptroller against own records;
• Verifies providers' bills in same manner;
• Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
• Responds to employee inquiries regarding paychecks and payroll practices and procedures;
• Maintains various records and files for payroll data and forms;
• May calculate workers' compensation and/or retirement payments;
• May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
• May consult division or facility supervisors regarding employee time recorded;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of payroll terminology, practices and procedures; basic accounting and bookkeeping principles and procedures; general office procedures;

Skills: interpersonal skills; oral and written communication skills; in performing arithmetic computations;

Ability to read, understand and apply applicable contract guidelines and regulations; maintain records and files; follow complex oral and written instructions; operate office equipment which includes computers, tablets, and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a State of Connecticut Payroll Clerk (class code 6157).

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience compiling and analyzing payroll data, and reviewing for accuracy and completeness.
• Experience with a three- shift, 24/7 operation with varying schedules and pay rules.
• Experience utilizing CORE-CT, PeopleSoft, or similar application for human resource and/or financial management.
• Experience utilizing UKG-Pro or similar time and attendance software.
• Experience working independently with problem-solving skills and ability to adapt to changing work priorities and compressed deadlines.
• Experience working in Microsoft Office, with knowledge of Excel and Word.

SPECIAL REQUIREMENTS

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.