Payroll & Finance Clerk

Sierra County; Truth or Consequences (NM); On-site; USD 26,000 - 34,000; Full time

Job summary

Sierra County in Truth or Consequences, NM, seeks a Finance - Admin professional to manage payroll data, ensure confidentiality, and support daily county finance operations. The role reports to the Finance Director in a non-exempt, full-time capacity.

You will handle payroll processing, report reconciliation, and maintenance of asset records, while adhering to state procurement laws and county policies. Strong accuracy and communication are essential.

Qualifications

• High School Diploma or equivalent.
• Four (4) years’ experience in accounting, payroll, confidential office, or related area.
• A combination of relevant education and related work experience may be considered.
• Valid driver’s license is required.

Responsibilities

• Process regular, special, and final payrolls for the County to include bi-weekly payroll, clothing allowances, and termination paychecks.
• Reconcile multiple state and federal reports such as 941 and quarterly returns, W-2/W-3 production and filing annually. Processes and submits month-end, quarterly, and/or annual reports and documents, accurately and in a timely manner.
• Processes and reconcile payroll-related payables, including payroll taxes, PERA contributions, and benefit payments.
• Reviews tax and benefit deductions to ensure accurate payroll records, and balancing payroll-related accounts.
• Ensures accuracy of payroll by reviewing data, correcting errors, filing backup documentation and maintaining confidentiality.
• Coordinates PERA uploads, ensuring accuracy and making corrections as needed.
• Process payments to fringe benefit vendors in a timely manner.
• Assists staff with timekeeping entries and corrections, ensuring compliance with payroll policies.
• Reviews employee timesheets for accuracy and proper approvals, verify time-off requests, and track accrued personal holiday leave, notifying employees of any use-or-lose leave balances.
• Assists and collaborates with all County departments, including the Treasurer’s Office, on financial matters and reports. Provide payroll-related reports and data to staff and management as requested.
• Prepares payroll-related audits, summaries, and reports as needed.
• Maintain accurate electronic records of County assets, including the depreciation schedule and annual inventory reconciliation for audit purposes.
• Ensure asset documentation compliance, including licensing, registration, and insurance for County vehicles, and process insurance claims as required and in compliance with applicable regulations and standards.

Skills

Payroll knowledge

Attention to detail

Communication skills

Time management

Education

High School Diploma or equivalent

4 years accounting/payroll experience

Tools

Accounting software

MS Office

Payroll systems

Job description

Sierra County in Truth or Consequences, NM, seeks a Finance - Admin professional to manage payroll data, ensure confidentiality, and support daily county finance operations. The role reports to the Finance Director in a non-exempt, full-time capacity.

You will handle payroll processing, report reconciliation, and maintenance of asset records, while adhering to state procurement laws and county policies. Strong accuracy and communication are essential.