AP/Payroll Specialist

Rio-Blanco-County; Meeker (CO); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health, dental, vision, and life ins.

Retirement benefits

Paid vacation, sick leave and holidays

Employee Assistance Program

Additional voluntary benefits

Job summary

Rio Blanco County in Meeker, CO seeks a detailed County Accountant/Payroll Clerk to ensure timely processing of invoices, payroll, and payments in compliance with policy. You will reconcile accounts, maintain records, and support budget and finance functions.

The role requires strong Excel skills, small-team collaboration, and the ability to manage deadlines. Evening or weekend work may be necessary at times.

Qualifications

• Experience with payroll and accounts payable procedures.
• Strong knowledge of general accounting principles and Excel.
• Ability to work with vendors, payroll, and records accurately.

Responsibilities

• Review invoices for accuracy, documentation, and approval prior to payment.
• Ensure payments comply with county policy and procurement rules.
• Verify contract payments within limits; track and update workbook.
• Enter and review vouchers in accounting software; generate reports.
• Process credit applications; manage county credit card inventory.
• Respond to vendor inquiries; reconcile statements and fix discrepancies.
• Process W‑9s, 1099 reporting, and IRS mailings.
• Prepare and maintain payroll records; reconcile and post payroll.
• File payroll tax reports monthly/quarterly/annually and update GL.
• Maintain employee leave records; handle copier and postage tasks.
• Post adjusting journal entries for payables and payroll.

Skills

Accounts payable principles

Payroll principles

General accounting principles

Computer usage (office)

Organization & time management

Mathematical computations

Attention to detail

Verbal & written communication

Team collaboration

Education

High school diploma or GED

College accounting courses preferred

Tools

Excel

Job description

BENEFITS:

• Health, dental, vision, and life insurance
• Retirement benefits
• Paid vacation, sick leave and holidays
• Employee Assistance Program
• Additional voluntary benefits

POSITION SUMMARY:

Under supervision of the Budget & Finance Director, provides accounting, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. Processes and prepares payroll records, files and reports within scheduled deadlines and ensures County policy is adhered to.

ESSENTIAL DUTIES/RESPONSIBILITIES:

The following statements are illustrative of the essential functions of the job and do not include other non‑essential or peripheral duties that may be required. Rio Blanco County reserves the right to modify or change the duties or essential functions of this job at any time.

• Review all invoices for accuracy, appropriate documentation and approval prior to payment.
• Ensure all payments are consistent with County policy and within guidelines of procurement policy.
• Verify contract payments are within amount and date limits prior to release, track and update contract workbook.
• Enter and review vouchers into accounting software. Run reports and post publications online and in the newspaper.
• Process credit applications
• Maintain County credit card inventory and ensure County policy compliance.
• Respond to vendor inquiries. Reconcile vendor statements, research and correct discrepancies.
• Responsible for W‑9’s. Send, receive and enter into the system and file. Complete credit applications. Process 1099 IRS reporting and mailings annually.
• Prepare and maintain payroll records, files and reports
• Reconcile and process payroll, create biweekly payroll reports, and post payroll transactions to the general ledger
• Reconcile and file monthly, quarterly and annual payroll tax reports
• Maintain records of employee sick leave, vacation and compensatory time
• Responsible for copier meter reading and postage machine.
• Prepare and post adjusting journal entries related to accounts payable and payroll adjustments.
• Other duties as assigned.

JOB QUALIFICATIONS:

Knowledge, Skills, and Abilities:

• Accounts payable principles.
• Payroll principles
• Basic general accounting principles.
• Operation of computer, keyboard, mouse, calculator (10-key by touch), telephone, copier and other standard office equipment.
• Strong organizational and time management skills.
• Ability to perform mathematical computations such as addition, subtraction, multiplication, division, percentages and fractions quickly and accurately.
• Detail oriented, professional manner and reliable.
• Able to communicate effectively verbally and in writing.
• Ability to establish and maintain cooperative and effective working relationships with a variety of individuals.

Education and/or Experience:

Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

• High school diploma or GED required, college courses in accounting preferred.
• 2 years experience with payroll/accounts payable or a directly related field, or in the performance of similar duties and responsibilities
• 2 years experience with Excel spreadsheets

Physical Demands:

While performing the essential functions of the job, the employee is frequently required to sit, use hands to finger, handle, or feel, reach with hands and arms, speak and hear; see at close vision and bend to file and maintain files.

Work Environment:

Work is performed in a normal office environment.

Other:

Attend seminars, training or business functions in and out of the county. Occasionally required to work irregular hours including evenings, weekends, and/or holidays.

Rio Blanco County prohibits discrimination on the basis of age, sex, race, color, national origin, creed, ancestry, religion, disability, pregnancy, genetic information, sexual orientation, marital status, gender identity or any other status protected by federal or state law.